Accounts Payable Processor

Job Title: Accounts Payable Processor

Department: Finance/Accounting

Reports To: Senior Accountant or VP Controller

About Us:

HUBBNYC is a fully integrated owner/operator of retail, multi-family, and mixed-use buildings in New York City. We pride ourselves on blending institutional experience with entrepreneurial spirit. The team includes highly skilled real estate professionals across acquisitions, asset management, operations, construction, accounting, and property management. Since its inception in 2011, HUBBNYC has acquired over eighty properties in New York City. We continue to grow aggressively and are looking for a professional who shares our values and can contribute to our continued growth.

HUBB’s culture emphasizes integrated teamwork across all facets of real estate investment and ownership. Our New York City holdings, enhanced by a long-term partnership with an institutional investor, allow us to implement strategic initiatives to capitalize on opportunities throughout all phases of the commercial real estate cycle.

Summary:

HUBBNYC seeks to hire a full-time Accounts Payable Processor. The Accounts Payable Processor is responsible for managing and processing invoices and payments in a timely and accurate manner. This role involves ensuring all vendor payments are handled efficiently, maintaining accurate records, and supporting the overall financial operations of the organization.

Key Responsibilities:

Invoice Processing:

Review and verify invoices for accuracy and completeness.

Enter invoice data into the accounts payable system ( Yardi – Payscan)

Resolve discrepancies and issues related to invoices.

Payment Processing:

Prepare and process payments, including checks, electronic transfers, and ACH payments.

Schedule and execute payments according to payment terms.

Maintain accurate records of all transactions.

Vendor Management:

Communicate with vendors to resolve payment issues and answer inquiries.

Maintain up-to-date vendor records, including contact information and payment terms.

Assist with the onboarding of new vendors and ensure compliance with company policies.

Reconciliation and Reporting:

Reconcile accounts payable ledger with bank statements.

Prepare and assist with financial reports related to accounts payable.

Ensure compliance with company policies and accounting principles.

Administrative Duties:

File and maintain records of invoices, payments, and other related documents.

Assist with the preparation of year-end audits and tax reporting.

Support the Senior Accountants with additional tasks during month close and projects as needed.

Assist with reviewing and approving expense reports in Concur

Assist setting up users and answering any questions or concerns employees have in relation to their expense reports

Qualifications:

Education: Associate’s or Bachelor's degree in accounting, Finance, or a related field preferred.

Experience: Previous experience in accounts payable or a similar role preferred.

Skills:

Strong attention to detail and accuracy.

Proficiency with accounting software and Microsoft Office Suite (especially Excel).

Excellent organizational and time management skills.

Strong communication and interpersonal skills.

Ability to handle confidential information with discretion.

Software:

Yardi Voyager 7

Concur

Working Conditions:

Work Environment: Office setting – this role is 5 days in the office.

Physical Requirements: Ability to sit for extended periods and use a computer.

Salary range: $65,000 – $75,000 (commensurate with experience)

Benefits:

[Health insurance, retirement plans, paid time off, etc.]

***Relocation will not be provided***