Deer Mountain Camp Office Administrator & Registration Director (

Camp Office Administrator & Registration Director (Part-Time Offseason / Full-Time Summer)

Deer Mountain Day Camp – Pomona, NY

$30/hour + Overtime Health Insurance Part-Time Offseason Full-Time Summer

Position Overview

Join the leadership team at Deer Mountain Day Camp, a premier day camp nestled in the mountains of Pomona, NY that serves campers ages 3–15 from NYC, Westchester, Rockland County, and beyond.

As a key year-round team member, you will lead camper registration, oversee administrative functions, and provide responsive communication to families and staff. In the summer, you’ll step into an operational leadership role ensuring the camp office, infirmary, transportation, and food service run smoothly and efficiently.

This is a part-time, year-round position with full-time hours during the summer camp season. Offseason hours are two days per week from fall through spring, increasing to full-time in June, and transitioning to Monday–Friday, 7AM–6PM during the 8-week camp season (June 30–August 21). The role is paid hourly at $30/hour with overtime available during the summer.

Key Responsibilities

Registration & Office Admin (Year-Round)

Manage all aspects of camper registration and tuition processing

Lead accounts receivable/payable and vendor management

Maintain the camp database (CampMinder) and internal office systems

Oversee communication systems, supplies, and documentation

Serve as the camp's primary point of contact for families during the off-season

Summer Operations Leadership

Supervise summer office staff and administrative workflows

Coordinate health center logistics, food service orders, allergy protocols, and security operations

Manage daily transportation oversight and communication

Resolve parent questions and logistical issues with a service-first mindset

Customer Service & Sales Support

Represent camp culture and values to prospective families

Support camp events including orientations and open houses

Contribute to recruitment efforts and retention campaigns

Provide input on improving systems and processes for a seamless family experience

Schedule

Offseason (Sep through May): 2 days/week, 9AM–5PM

Month of June: Monday–Friday, 9AM–5PM with occasional weekend hours required

Summer Season (June 30 – August 21): Monday–Friday, 7AM to ~6PM

Compensation & Benefits

Hourly Rate: $30/hour

Overtime: Paid for hours over 40/week during the summer

Benefits: Health insurance plan provided

Estimated Total Annual Compensation: $38,000 to $40,000

Paid Time Off

Camp Closure PTO: Aug 27–29 and 2 days during winter break between Christmas & New Year’s

Office Holidays: Thanksgiving Day and the Friday after

Accrued PTO: 4 days annually, earned at 1 day/month; up to 2 days may be used in a single week with a blackout period during the summer months

Qualifications

Experienced in operations, admin, or customer service required

Confident with data systems and tech-savvy, experience using camp platforms preferred (Campminder)

Camp experience preferred

Must live within driving distance of Pomona, NY