Admin Assistant for Operations

All Star Personnel is currently hiring a Administrative Assistant for a distribution facility in Smyrna, TN. This temporary to permanent position.

Shift Hours: Mon- Frid 8am- 4:30pm

Pay: $20 per hour

RESPONSIBILITIES:

Prepare requisitions for supplies, equipment, and personnel actions

Compile data from HRIS systems and other sources and prepares needed reports

Process facility USPS mail and prepares mailings and distribution of information, materials, and awards

Process bills and invoices for department and coordinates with Finance

Post and maintain company bulletin boards and other communications systems

Provide support with site level HR initiatives including engagement, plantwide meetings, community outreach programs, and more

Help maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor books

Greet customers, team members, and visitors with a positive, helpful attitude.

Research and resolve purchase order and invoice discrepancies

Respond to Accounts Payable inquiries from vendors, customers, and internal users

Assist with a variety of administrative tasks including copying, faxing, filing, taking notes, and making travel plans

Prepare meeting and training rooms

Answer phones in a professional manner, and routing calls as necessary

Additional administrative tasks as needed

Requirements:

Intermediate competency in Microsoft applications including Word, Excel, and Outlook

1-2 years of prior experience as a receptionist or in a related field

High level of energy and aptitude to learn new systems, tools, and processes

Interest in taking on HR-related projects as necessary

Consistent, professional dress and manner

Excellent written and verbal communication skills

Good time management skills

Able to contribute positively as part of a team, helping with various tasks as required

Preferred Skills & Experience:

Associates Degree, high school diploma, or a combination of education and applicable experience

1-2 years of prior AP experience

Working knowledge of SAP or other AP systems

Ability to perform effectively in a high volume and fast paced environment

Apply online or call our Smyrna office today about this position at !