Subcontracts Administrator

Job Summary:

Dine Development Corporation (DDC) is seeking a Subcontracts Administrator who will be reporting to the Manager of Procurement and will provide administrative support to lifecycle subcontracts administration. Assists with cross functional communication on contractual matters and documents approvals. Maintains electronic contracts files and prepares documentation for meetings. Provides support to the contracts department ERP system maintenance and updates. Provides support to the contracts and procurement team in implementing process improvement initiatives and contracts department support as needed.

Job Duties and Responsibilities:

Reviews agreements to identify deviation from standard accepted terms and advises management of any deviations.

Coordinates closely with the Contract Administrator assigned to program to ensure subcontracting activities and prime contract flow downs are carried out in a manner consistent with prime contract requirements and operational objectives

Sources, solicits and evaluates supplier proposal responses.

Documents restrictions and key compliance requirements.

Acts as primary interface between subcontractors and the program for all subcontracts related issues.

Files contracting records and correspondence in accordance with regulations and company policy and procedures.

Analyzes risks and identifies risk mitigations.

Performs subcontract close-out activities.

Provides support to audit activities, for example, FFATA reporting requirements.

Supports contracts and procurement department initiatives.

Supports updates to policy and procedure documentation and execution.

Other duties as assigned.

Job Requirements (Education/Skills/Experience):

Bachelor’s degree in business, finance, or related field, and 2 years of experience as a subcontracts administrator, buyer or similar role. Additional years of relevant experience will be accepted in lieu of degree

Must be a US Citizen able to pass a standard background check.

Knowledge of the FAR, DFARS, and GSA Schedule

Prefer experience in subcontracting services and purchasing commercial and non-commercial equipment and services and related functions with particular emphasis on negotiation and subcontracts administration.

Successful track record of managing a variety of different contract types (FFP, T&M, Cost Plus, and Hybrid), interfacing with internal customers, other functional support staff, and suppliers.

Ability to prepare professional correspondence

Possess highly developed attention to detail.

Must be able to work independently, establish priorities, and meet deadlines with minimal supervision.

Excellent verbal and written communication skills

Prefer experience of CPSR compliance requirements.

Self-confidence and self-starter

Resourceful, quick learner

Office automation tools (MS Office etc.)

Ability to learn ERP system (Jamis)

Technical Skills Required:

Experience working in with the federal government

Ability to read and analyze common contract documents

Ability to respond to common inquiries from internal customers such as program management, contracts, project controls, finance, and business development.

Ability to effectively present information to program staff

Competencies Required:

Ability to handle large volume of administrative tasks across parent company and 10 subsidiaries

Ability to prioritize a large volume of tasks to ensure deadlines are met

Diné Development Corporation (DDC) is a Navajo Nation owned family of companies that delivers IT, professional, and environmental solutions to advance the missions of federal, state, and tribal government agencies. As thought leaders and innovators, our team of specialists build client-centric solutions that solve critical challenges faced by defense, civilian, and healthcare organizations. Employing a mission-focused approach, we deliver value that not only enhances current operations, but also drives future change. Closely aligned with this approach is our commitment to advancing the Navajo Nation and its People. Through economic development and community empowerment, we elevate the Navajo Nation to provide lasting impact and sustainable growth for future generations. DDC’s ability to unite legacy-inspired technologies, industry best practices, and proven methodologies has contributed to our success for twenty years.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin, or for inquiring about, discussing, or disclosing information about compensation, or any other basis prohibited by law. We participate in E-Verify.

About Us

The Subcontracts Administrator will provide lifecycle subcontracts administration support to the contracts department as assigned for DDC parent company and ten subsidiary companies. This entry level position is an opportunity to join a growing company and gain knowledge and experience within the federal contracting space. This role will support compliance with regulatory and company requirements through monitoring and reporting on subcontracts actions and compiling reports. This role will also assist with internal audits, contracts department improvement initiatives, and updating policies and procedures.

Full-time Exempt, Salaried