Distribution Supervisor

Salary Range: $36.56 - $51.18

Position Summary

The Supervisor of Distribution is responsible for management, distribution, and optimization of medical supplies in the hospital and ambulatory sites along with applying a LEAN approach to problem solving and continuous improvement. In addition to performing the essential functions listed below, may also be assigned other duties as required.

Required: High school diploma

Preferred: Bachelor's degree in a related business or health field.

Preferred: LEAN certification and experience applying lean principles.

Experience:

Required: Minimum of 3-5 years experience in supply distribution management.

Essential Job Responsibilities

Achieving Results Key Components: assess, plan, evaluate, demonstrate initiative, quality of work, productivity

1.Initiates the acquisition of all inventory supplies and is directlyresponsible for all items stocked in all distribution and par level areas.

2.Ensures that supplies and equipment are properly received anddelivered in a timely manner to the proper destination.

3.Maintains all offsite storage areas.

4.Maintains fixed/moveable asset records.

5.Inspects inventory and supply areas for compliance with policies,procedures, regulation, standards and takes corrective action whenneeded. Ensure that all supply storage areas are maintained in aclean and orderly manner.

6.Responsible for maintenance and optimization of all par locations.

7.Conducts and supervises periodic and annual physical inventories.

8.Establishes and maintains department performance metrics.

Demonstrates Skill Key Components: competency, job knowledge, organizational skills, analytical skill, management of information, employee & patient safety

1.Supervises and leads Distribution staff directly.

2.Interviews, hires, trains, reviews and evaluates staff.

3.Establishes and updates policies and standard work for the department.

4.Understands asset inventory management and distribution processes.

5.Knowledge and experience with Lean approach to solving problems.

6.Understands GPO and distributor relationships.

7.Participates in Value Analysis process.

de/documents/Job Descriptions and Competencies/Materials Management/Distribution Supervisor 2024

Division: Supply Chain, System Operations and Management Support Title: Distribution Supervisor

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Planning &

1.Schedules staff hours and assigns duties.

2.Solves staff problems and grievances.

3.Establishes appropriate stock levels and reorder points for all inventorysupplies.

4.Coordinates hospital equipment surplus program.

5. Prepares departmental budgets and gathers statistical data asrequired; produces reports as needed.

6. Evaluates departmental performance and productivity and effectschange as needed to improve services.

7.Maintains required records, reports and statistics for administrative,regulatory and budget purposes.

8.Develops job descriptions for positions within department.

Coordinating

Key Components: delegates,

decision making, problem

solving, management of

resources

Professionalism

Key Components: dependability, interpersonal skills, teamwork, patient first ethic, customer service, communication skills, punctuality/attendance, receptiveness to criticism,

judgment, confidentiality

1.Maintains good employee relations and promotes professional growthand development.

2.Maintains good interdepartmental relations.

Improving the

1.Participates in multidisciplinary performance improvement activities.

Organization

Key Components: performance improvement, quality initiatives

2.Participates in improving service by serving on committees or taskforces, collecting data when appropriate and sharing ideas forimprovement.

3.Applies Lean approach to continuous improvement.

Self-Development Key Components: maintain license/certification, education and training

1.Attends required meetings and in-services.

2.Attends at least on educational program each year.

3.Seeks to improve performance by participating in self-developmentactivities, in~services and continuing education that is appropriate tothe area of service.

Regulatory

1.Ensures that all state, federal etc regulations are followed in theStoreroom and Central Services.

2. Demonstrates awareness of and compliance with patient safety andregulatory and licensing standards; Le. JCAHO, Title 22, OSHA,EMTALA, HIPM and other service specific regulations.

Compliance

Key Components: JCAHO,

Title 22, OIG, HIPM,

State/Federal laws, hospital

policies