Temp Admin Support

Job Description

Provide comprehensive administrative support to the Executive Director of FP&A and Controller through organization, logistics, and correspondence while providing aid to the projects, initiatives, and daily operations for the finance/accounting and business intelligence teams.RESPONSIBILITIES (INCLUDING BUT NOT LIMITED TO)Finance/Accounting

Schedule meetings by communicating with attendees, completing meeting logistics, providing agenda/documents, and record/distribute meeting notes, follow up, and next steps.

Support with annual audit, reporting/analysis, financial statement creation and distribution, events and major events, and projects.

Support annual budget creation process and training of departments regarding events, capital expenditures, and other items.

Support financial reporting, update meetings, and correspondence between Campus Pastors and Finance team.

Correspond with internal and external partners regarding finance and accounting matters.

Support Exec. Dir. FP&A and Controller through project management of Finance/Accounting initiatives and projects.

Partner with appropriate teams to organize and support creation, communication, and distribution of annual financial and missions report for congregation.

Schedule campus staff touchpoints with finance leadership, rollouts of finance initiatives, maintenance of information on staff hub, and communications of accounting/finance policies (inventory, cash best practices, café finance expectations, etc.)

Assist in counting tithes and offering with accounting team.

Committees

Schedule, take and distribute notes, and support the following committees and committees to come:

Business Intelligence Committee

Budget Committee

Capital Expenditures Committee

Enterprise Risk Management Committee

Insurance Committee

Related Party Transaction Committee

20% Committee

Boards

Support/assist in communications, reporting, creation of meeting minutes, executing initiatives, and coordinating subcommittee interactions for the following boards and boards to come:

Victory World Church, Inc.

VC Missions

Missions Base Board

Other Business

Banks: Correspondence with banks, investment companies, and other financial institutions Victory interacts with.

Real Estate: Support meetings, communications, and other business concerning real estate opportunities for Victory and its associated entities such as VCM, MMB, etc.

Legal & Regulatory: Support engagement with lawyers for legal related matters and legal review process for contracts and other legal documents.

Pastoral Support

Support annual housing allowance process and mid-year reviews.

Support Biblical Financial Guidance meetings and resources for staff.

Support with congregants to meet with Exec. Dir. FP&A on Biblical Financial Guidance matters when appropriate.COMPETENCIESBusiness and Behavioral CompetenciesVictory Church & Business Competencies

Time management

Integrity

Self-starter

Critical thinking

Confidentiality

Self-motivated

Adaptability

Complex problem solving

Courageous

Humble

Empowering

Connected

Kind

SKILLS / QUALIFICATIONSWORK EXPERIENCE REQUIREMENTS

Bachelor’s degree in business.

Or non-business bachelor’s degree and 2+ years of related experience.

Or 4+ years of related experience.COMPUTER / SOFTWARE EXPERIENCE REQUIREMENTS

Proficiency in Microsoft Suite and Office 365

Additional proficiency in Microsoft ExcelLAST UPDATED BY:Brendan MimsDATE:01/28/2025DIRECT REPORT APPROVAL:Brendan MimsDATE:01/28/2025

By submitting your application you hereby certify that the facts set forth in the above employment application are true and complete to the best of your knowledge.

I understand and agree that any misrepresentations by me in this application will be grounds for immediate termination if I have been employed. I give Victory Church the right to investigate all references and to secure additional information about me, if job related. I hereby release from liability Victory Church and its representatives for seeking such information and all other persons, corporations, or organizations from furnishing such information. I understand that a criminal background and or credit check will be conducted on me as part of the application process and I consent to any such check. I also understand that I may be required to have a physical examination, including drug screen.

Should employment result from this, I understand that I will be required to provide documentation to establish identity and employment eligibility. I understand that just as I am free to resign at any time. Victory Church reserves the right to terminate my employment at any time, with or without cause and without prior notice. I understand that no representative of Victory Church has the authority to make any assurances to the contrary. Furthermore, I agree to abide by the ministry guidelines and requirements of Victory Church and to refrain from any unscriptural conduct in the performance of my services on behalf of the church. I hereby attest that I am of good moral character.

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