Hybrid Executive Assistant to Producer

Hybrid Executive Assistant to Producer, Brooklyn, NY

An Oscar nominated Producer in film and television who also is a Philanthropist, is looking for an Executive Assistant to work from the home office in a townhouse in Prospect Park. The role is a key communicator and facilitator, ensuring collaboration across all aspects of the principal’s professional and personal life, and the production company activities. The role oversees extended teams, ensuring all properties, contractors, and property staff are aligned (there is a personal assistant in place). Looking for someone that wants to learn and develop within the Executive Assistant role over the long term. The role is hybrid: 3 days in-person, 2 days remote.

About the Job:

Coordinate with business management, the production company team and external industry talent

Work closely with principal to understand her artistic goals and help facilitate connections with writers, directors, and other creative talent that align with her vision

Act as a liaison between principal and actors, directors, writers, and other creative professionals, scheduling meetings, managing correspondence, and maintaining positive relationships

Attend meetings and take notes

Maintain contact list

Manage principal's professional calendar, balancing industry events, creative meetings, production commitments, and personal obligations to optimize her time and effectiveness

Work closely with business management firm and the production company team to ensure principal's vision is communicated effectively and that team efforts are aligned with her goals

Direct and oversee personal staff, contractors, travel agents, and service providers to maintain continuity of calendars and initiatives

Coordinate with the Foundation Team to align philanthropic efforts with principal's vision and industry relationships

Serve as the central point of contact for all incoming requests, efficiently routing information and facilitating decision-making processes

Coordinate travel arrangements including flights, cars, hotels, and other reservations possible

Occasional travel as support staff (philanthropy events, on set, film festivals, etc.) as needed (domestic, short trips, not often)

Some off-hour availability required

About You:

Minimum of 5 years of experience in a related support position

Understanding of the film and television landscape, including current trends, key players, and production processes A PLUS

BA/BS from a college or university

Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

Able to handle sensitive information and high-profile relationships with the utmost confidentiality and professionalism

An appreciation for the creative process and the ability to understand and support artistic visions

Polished, professional demeanor

Outstanding communication skills

Salary, Benefits, medical, dental, vision (100% of individual plan paid by company), 401K, Paid Vacation (including year-end hiatus), laptop provided

Hours: 9-5