Admin Support Personnel

Job Description

PLEASE REVIEW DETAILS CAREFULLY:

Data entry for a leading financial institution in Tempe, AZ.

No extensive experience required—just a positive attitude and a strong work ethic.

Background, credit check and fingerprinting required if hired.

Warehouse environment, with different possible stations:

1. Extraction – handling physical mail and currency – wears a smock, handling money

2. File Assembly – prepping the files for the client

3. Scanning – scanning documents into a scanner with accuracy

4. Document Prep – prepping documents for the client

Once cleared, start dates are staggered depending on new hire orientation class availability so work MUST BE WILLING TO WAIT to get a start date

Job Type: Ongoing contract, may convert to direct hire depending on business needs

1st - $18.00 per hour

2nd - $19.80 per hour

3rd - $20.70 per hour

PLEASE TAKE NOTE OF ALL POSSIBLE SHIFTS BELOW AND CHOOSE WHICH ONES MATCH YOUR SCHEDULE

1st shift:

A - M-F 5AM-1:30PM

A – ALT M-F 7AM-3:30PM

B1 4X10 TUES-FRI 5AM-3:30PM

B2 4X10 M, W, TH, FRI 5AM-3:30PM

B3 4X10 M, T, TH, FRI 5AM-3:30PM

B4 4X10 M, T, W, FRI 5AM-3:30PM

B5 4X10 M-TH 5AM-3:30PM

C 4X10 M, T, FRI, SAT 5AM-3:30PM

D 4X10 M, FRI, SAT, SUN

D – ALT 4X10 T, W, SAT, SUN 5AM-3:30PM

D – PT SAT, SUN 5AM-3:30PM

DB – W-SUN 7AM-1PM

H – 5X8 – 5AM-1:30PM M, T, F, SAT, SUN

I – 5X8 – 5AM-1:30PM – M, T, W, TH, SUN

J – 5X8 – 5AM-1:30PM – T, W, TH, FRI, SAT

2nd shift:

E – M-F 2PM-10:30PM

E – PT 5X6 M-F 2PM-8PM

F1 4X10 T-FRI 2PM-12:30AM

F2 4X10 M, W, TH, FRI 2PM-12:30AM

F3 4X10 M, T, TH, FRI – 2PM-12:30AM

F4 4X10 M, T, W, FRI – 2PM-12:30AM

F5 4X10 M-TH 2PM-12:30PM

EW – 5X8 – 2PM-10:30PM – M, T, W, TH, SUN

3rd shift:

G – SUN-TH (NIGHT) 8PM-4:30AM

G – ALT SUN-TH (NIGHT) 10:30PM-7AM

G – PT 5X6 SUN-TH (NIGHT) 10:30PM-4:30AM

D, DA, DPT, DB, H will receive the 10% differential for weekend shift

JOB DESCRIPTION

We are seeking a Support Personnel for a very important client.

Tasks may include the following:

- Handles and deposits remittances, and documents files received by mail.

- Process and deposit checks and invoices received by mail.

- Reviews checks/invoices for special instructions given by customers and determines the appropriate item handling.

- Sorts mail, processes accounts, and prepares deposit tickets to meet daily and hourly deadlines.

- Prepares information for input into the information reporting system.

- Relays the deposit information by phone to lockbox customers to ensure the individual account needs are met.

- Assist with driving the delivery of key business expansion programs in the Receivables Operations (Lockbox) organization.

- The individual will support the assigned Program Manager working together with Operations, Product Management, Real Estate, Security and technology partners to build capacity in support of expected volume increases.

The core responsibilities of this position include:

- Coordinate internal resources for the flawless execution of the project through internal/external meetings

- Clear understanding of the definition of project scope and objectives, involving all relevant stakeholders and ensuring technical feasibility within

- Ensure resource availability and allocation for coordination of meetings and document minutes and updates for project team and stakeholders

- Create and maintain comprehensive project documentation, including MS Project, Excel, Power Point and Word, utilizing pitch pro+ methodology

- Assist with development of a detailed project plan to monitor and track progress

- Assists in manage changes to the project scope, project schedule and project costs through support of Project Program Manager

- Report and escalate to management as needed