Procurement Program Administrator (Program Administrator 2)

Schedule: Full-time

What You Will Do At ODM:

Office: Legal Counsel

Bureau: Contract & Procurement

Classification: Program Administrator 2 (PN 20102392)

Job Overview:

The Ohio Department of Medicaid (ODM), Office of Legal Counsel/Contracts and Procurement is seeking a knowledgeable and detail-oriented professional to serve as a key advisor on procurement strategy, contract compliance, and MBE/EDGE initiatives. As a Procurement Program Administrator, your responsibilities will include:

Developing and implementing procurement policies and procedures for programs in alignment with agency goals and to maintain compliance with state procurement regulations.

Partnering with program staff to understand procurement needs and gather information necessary to write procurement or contract documents

Guiding contract managers through procurement methods, processes, and compliance requirements

Assisting with contract execution, purchase order and requisition completion.

Interacts with other government agencies and vendors on procurement related questions and issues

Reviewing initial purchase order and contract proposal requests, ensuring alignment with Minority Business Enterprise (MBE) and Encouraging Diversity, Growth, and Equity (EDGE) goals.

Conducting research and analysis to make recommendations on sourcing strategies, contract management, and procurement best practices.

Assisting with the preparation of Controlling Board submissions and deadline requirements and provides additional documents and information as requested by legislative members

Reviewing State enterprise-wide contracts for purchasing needs

Fulfilling reporting requirements related to MBE/EDGE participation.

Submitting requisitions and/or Release and Permit requests through the Department of Administrative Services (DAS).

Preparing procurement-related documents, drafts RFP content, and manages data using tools like Word, Excel, and Access.

Assisting with responses to public records requests

Supporting internal teams by maintaining records, participating in meetings and training sessions, and serving as a backup to ODM procurement staff

Performing other related duties as assigned (e.g., attending & participating in staff meetings; attending meetings & training sessions; maintaining records, logs, and files)

Completion of undergraduate core program in business administration, management science or public administration; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position.

-Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position or staff position involving planning, research &/or policy/procedure development.

-Or 4 yrs. trg. or 4 yrs. exp. in business administration management science or public administration.

-Or 1 yr. exp. as Program Administrator 1, 63122.

-Or equivalent of Minimum Class Qualifications For Employment noted above

Job Skills: Program Management