Administrative Assistant

The Greenwich, CT office of a global private investment firm is looking for an Adminstrative Assistant to support a few executives. They need a smart, go-getter with 3-5 years of administrative experience. This is a hybrid position with 100% paid for medical benefits.

RESPONSIBILITIES

Maintenance and management of calendars utilizing Microsoft Outlook;

Answer all phone calls in a professional manner, take messages or assist directly when appropriate;

Coordination of internal and external meetings to include room reservation, equipment set-up, and meeting material preparation (presentations, agendas and any other required documents);

General administrative support including creating, maintaining, and editing documents, spreadsheets and presentations;

Process expense reports in Concur ensuring compliance with the Travel & Expense Policy;

Distribute daily mail to appropriate team members;

Arrange all travel for executives including flights, hotels, car rentals, and car services through the Amex travel desk;

Track team PTO and Sick days;

Ad-hoc assignments as requested.

QUALIFICATIONS

Minimum 3 years of senior level admin experience;

Bachelor's Degree strongly preferred

Strong organizational skills, attention to detail is crucial

Proficiency in Word, PowerPoint, and Excel

Excellent research, writing, and communication skills

Excellent time management, organizational and interpersonal skills;

Resourceful, well organized, highly dependable, efficient and detail oriented;

Hands-on problem solver;

Must be able to handle confidential information with the appropriate level of discretion;

Ability to work in a team environment;