Office Admin Receptionist

Now Hiring: Front Desk / Office Administrator

Location: Santa Clara, CA

Type: Contract-to-Hire

Schedule: Monday-Friday, 8AM-5PM

Compensation: $25 + Benefits

Start Date: ASAP

We're looking for a reliable and friendly Front Desk / Office Administrator to be the face and heart of our office operations. This role is perfect for someone who enjoys creating a welcoming environment, staying organized, and juggling a variety of responsibilities in a fast-paced, high-tech office setting.

Key Responsibilities

Front Desk & Office Management

Greet customers, visitors, and vendors professionally

Maintain a clean and organized front desk, lobby, conference rooms, and kitchen

Manage office mail and coordinate FedEx/UPS deliveries

Stock and maintain inventory of office supplies, snacks, groceries, and sundries

Coordinate with third-party vendors (e.g., Kim Parker Plant) for office plant maintenance

Facilities & Operations Support

Schedule office maintenance and coordinate building access/work orders

Maintain business licenses and ensure compliance for business entities

Oversee wireless phone line billing and monthly payments

Administrative & Travel Coordination

Maintain internal Intranet document access in coordination with the IT department

Log credit card payments and manage the purchase order log

Coordinate employee travel arrangements, including flights, hotels, and transportation

Manage customer visit logistics, including travel bookings and catering services

Qualifications

2-4 years of experience in a receptionist or office admin role in a high-tech environment

Strong verbal and written communication skills

Exceptional attention to detail and organizational abilities

High school diploma required; college coursework or AA degree preferred

Proficiency in Microsoft Office Suite, especially Excel, Word, and PowerPoint

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.