Tracking and Data Entry Assistant

A recognized services organization in Florida is seeking a new Tracking & Data Entry Assistant to join their team. In this role, the Tracking & Data Entry Assistant will be responsible for supporting the organization's compliance and risk management efforts by ensuring all vendors and contractors maintain valid and compliant Certificates of Insurance (COIs).

About the Opportunity:

Start Date: ASAP

Assignment Length: 3 months

Schedule: Monday to Friday

Hours: 8am to 5pm

Responsibilities:

Perform data entry and ensure information is current in the organization's COI management platform or Excel tracker

Track and maintain records of COIs submitted by external vendors, contractors, and service providers

Verify compliance with required insurance types, limits, and endorsements

Follow up with external parties for missing, expired, or incomplete COIs

Maintain organized digital records in shared drives or document management systems

Collaborate with internal departments (procurement, legal, risk, etc.) to ensure vendor compliance prior to onboarding or renewal

Assist with preparing COI compliance reports as needed

Perform other duties, as needed

Qualifications:

High School Diploma / GED

Experience with Administrative and/or Compliance work, especially Data Entry or Document Tracking

Familiarity with Microsoft Excel or COI tracking software

Comfortable working with Databases and Administrative systems

Excellent communication skills

Strong attention to detail

Highly organized

Desired Skills:

Associate's and/or Bachelor's Degree

Basic knowledge of Insurance terminology