Registrar
Description:
Responsible for maintaining student records at the campus level.
Process student enrollment, transfers, and withdrawals for the campus.
RESPONSIBILITIES: Records, Reports, and Correspondence: 1.
Maintain physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and electronic grade books.
2.
Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
3.
Inputs information accurately into the data management system; makes changes and updates student files in a timely fashion to coincide with submitting updated information to Texas Education Agency to ensure that all PEIMS Submission deadlines are met.
4.
Process and transmit requests for student information, including student transcripts for colleges and universities.
5.
Prepare and distribute University Scholastic League (UIL) eligibility lists.
6.
Review/ Audit Campus Grade file, calculate grade point averages, class rank, and prepare honor rolls.
7.
Oversee proper reporting and recordkeeping related to student attendance and enrollment including transfers, withdrawals, and statistical reports - state/federal ratings.
8.
Prepares Driver Education Insurance Verification forms.
9.
Assist campus administration and counselors with the preparation of reports and student data information.
Personal Qualities and Work Habits: 10.
Model behavior that is professional, ethical, and responsible.
11.
Maintain positive rapport with coworkers, students, parents, and community members.
12.
Respond positively to supervision.
13.
Maintain a clean and orderly work environment.
14.
Dress and grooming appropriate for job assignment.
15.
Personal habits appropriate for job assignment.
16.
Punctual to work and in attendance regularly.
17.
Communicate effectively with students.
18.
Communicate effectively with staff.
19.
Communicate effectively with parents and community members.
Other: 20.
Answer incoming calls, take reliable messages, and route to appropriate staff.
21.
Promote a positive work environment through communications and interactions with staff and community members.
22.
Organize and manage routine work activities for campus and office staff.
23.
Provide backup clerical and secretarial and other assistance as assigned.
24.
Plan daily to accomplish assigned tasks and meet short and long range deadlines.
25.
Possess skill to work independently and flexibly without constant direct supervision.
26.
Engage in training in technology to upgrade technical skills.
27.
Accept duties that are varied and not routine.
28.
Maintain a schedule of appointments and make travel arrangements for campus.
29.
Receive, sort, and distribute mail and other documents to campus and departments.
Keep informed of and comply with state and district policies and regulations concerning primary job functions.
30.
Exercise discretion and judgment in work performed.
31.
Follow district policy and directives.
32.
Maintain confidentiality.
33.
Demonstrate behavior that is professional, ethical, responsible, and exemplifies the SMSD behaviors.
34.
Participate in staff development training programs, faculty meetings, and special events as assigned.
Supervisory Responsibilities None EXPERIENCE: Three years clerical experience preferred QUALIFICATIONS: High school or GED Special Knowledge/Skills: Ability to maintain accurate and auditable records Ability to use personal computer and software to develop or maintain spreadsheets and databases, and do word processing Proficient keyboarding and file maintenance skills Basic math skills Strong organizational, communication, and interpersonal skills APPLY TO: Outside applicants apply online, district employees send letter of interest to Raymond Root at . GROUP / GRADE: Non-exempt SALARY: Min.
$25.37/hr Mid.
$30.14 Max.
$34.93 DAYS: 226