Administrative Assistant

The City of Cedar Rapids Parks and Recreation Department is looking for a detail-oriented and organized Administrative Assistant to provide high-level administrative support to department leadership, staff, and programs. This position plays a key role in ensuring the smooth and efficient operations of the department by managing office tasks, coordinating communications, and assisting with a variety of public-facing and internal initiatives. Please apply today and join our vibrant Parks and Recreation team dedicated to enhancing the quality of life in our community through diverse and innovative recreational opportunities!

About our Organization

At the City, we are committed to employing individuals who reflect our community’s diverse backgrounds and this position is crucial in the success and strategic direction of a growing and evolving community. We appreciate and leverage the vast experience individuals bring beyond the technical requirements of a job. If you are an individual with similar experience listed here please consider applying. Experience and skills combined with commitment to our core values is key to building a greater community now and for the next generation.

About our Community

Nestled in the heart of Iowa, Cedar Rapids is our vibrant and diverse community known for its rich history, culture, and natural beauty. Our city has a strong sense of community which can be seen at any of our numerous parks, recreational opportunities, and family-friendly events year round. You can also explore our thriving downtown district, filled with shops, restaurants, and entertainment options, or take a stroll along the Cedar River, which runs through the heart of the city. Cedar Rapids - Why you should live here!

About this Opportunity

Provides a variety of administrative/clerical duties for designated department.

The City of Cedar Rapids does not offer sponsorship for employment authorization.

Job Duties & Responsibilities

Serves as primary initial contact for assigned department.

Answers department telephone calls, receives and greets visitors to the department, and provides information to or refers callers and visitors to other appropriate departments or City personnel.

Maintains calendars and coordinates and schedules meetings as directed.

Prepares correspondences, reports, lists, and other documents as instructed and requested by other designated office personnel.

Performs data entry in assigned software programs.

Coordinates and transcribes minutes for staff and various meetings. Organizes and manages multiple filing systems.

Copies, packages, and distributes a variety of written materials as requested by other designated office personnel.

Gathers, assembles, updates, distributes, and/or files a variety of information, forms, records, and data.

Requisitions supplies and materials for the department as requested in accordance to Purchasing Services regulations.

Receives and processes receipts and invoices.

Processes and distributes mail.

Performs related work as required.

Required Education and Experience

Associates degree in a related field and

One (1) to three (3) years’ experience of clerical or administrative experience or

An equivalent combination of education and/or experience

Excellent written and verbal communication skills

Proficiency with Microsoft Office

Ability to work collaboratively with a diverse population

Work Schedule

Monday - Friday 7:30am to 4:30pm

Equal Opportunity/Affirmative Action Statement

The City of Cedar Rapids is an equal opportunity/affirmative action employer. All job applicants will receive consideration for employment free from discrimination on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability and genetic information (including family medical history).

Applicants with Disabilities

We respect and value people with disabilities and are committed to providing a workplace culture of disability inclusion. People with disabilities are supported during the hiring process and are encouraged to apply for employment with the City of Cedar Rapids. In support of the Americans with Disabilities Act, reasonable accommodations will be provided to those in need of assistance with the application and interview process. To request an accommodation, contact the City's Human Resources department by phone at or by email at .