Manager, Finance and Operations

The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to our mission of saving lives and reducing the burden of disease in low-and middle-income countries. We work at the invitation of governments to support them and the private sector to create and sustain high-quality health systems.

CHAI was founded in 2002 in response to the HIV/AIDS epidemic, with the goal of dramatically reducing the price of life-saving drugs and increasing access to these medicines in the countries with the highest burden of the disease. Over the following two decades, CHAI has expanded its focus. Today, along with HIV, we work in conjunction with our partners to prevent and treat infectious diseases such as COVID-19, malaria, tuberculosis, and hepatitis. Our work has also expanded into cancer, diabetes, hypertension, and other non-communicable diseases, and we work to accelerate the rollout of lifesaving vaccines, reduce maternal and child mortality, combat chronic malnutrition, and increase access to assistive technology. We are investing in horizontal approaches to strengthen health systems through programs in human resources for health, digital health, and health financing. With each new and innovative program, our strategy is grounded in maximizing sustainable impact at scale, ensuring that governments lead the solutions, that programs are designed to scale nationally, and learnings are shared globally.

At CHAI, our people are our greatest asset, and none of this work would be possible without their talent, time, dedication and passion for our mission and values. We are a highly diverse team of enthusiastic individuals across 40 countries with a broad range of skill sets and life experiences. CHAI is deeply grounded in the countries we work in, with the majority of our staff based in program countries. Learn more about our exciting work:

CHAI is an Equal Opportunity Employer, and is committed to providing an environment of fairness, and mutual respect where all applicants have access to equal employment opportunities. CHAI values diversity and inclusion, and recognizes that our mission is best advanced by the leadership and contributions of people with diverse experience, backgrounds, and culture.

Country Overview:

CHAI began working in Lesotho in 2004 to help the government reduce HIV by introducing better treatment for adults and children and eliminating mother-to-child transmission. CHAI-Lesotho program has grown since its inception to managing multiple projects and programs serving over 350,000 people in the country, including children, mothers and caregivers.

Position Overview

The Finance and Operations Manager will be responsible for the overall financial management and operations of the CHAI Lesotho Office, ensuring compliance, efficiency, and strategic oversight. This role will support the organization's financial planning, budgeting, and operational management while providing leadership with financial insights, trend analysis, and forecasts. The Manager must be adept at handling a wide range of financial and operational matters, ensuring alignment with organizational goals and donor requirements. Additionally, the role will supervise the Finance and Operations Teams, providing mentorship and leadership to ensure smooth program implementation and support services.

Responsibilities

General Accounting

Review and analyze monthly expenditure reports for submission to HQ and ensuring timely financial reporting

Monthly review of the recording of financial transactions according to specific project budget lines and project identification codes

Review and analyze monthly preliminary accounts and prepare adjustments including reallocation of indirect charges

Manage financial month-end closing and year-end processes including ensuring timely submissions to Boston finance

Maintaining the integrity of the balance sheet by preparing monthly balance sheet reconciliations including Bank and Cash

Provide program managers with monthly expenditure summaries against the budget, and discuss variances, along with the monthly and annual reconciliation of expenditures against donor funding and the budget.

Liaises with HQ on matters related to Payroll, Accounting, Budgeting and Reporting, Treasury, and Audit matters

Manage and review of payroll register from HQ before payments are made to staff

Lead all in-country internal and external audits, including donor-specific audits.

Responsible for the preparation of financial statements

Monitor cash flow and ensure at all times, the organisation has adequate funds to implement program activities

Financial Management

Develop an in-depth understanding of individual programs/budgets/funding and donor requirements and develop strong relations with program teams

Assists the Country Management in developing and implementing annual operational plans with the specified budget

Prepare and present financial analysis and reports on fiscal health of country program

Manage budgeting, re-forecasting and donor reporting functions of the organization. This includes leading the annual budgeting process and re-forecasting process, donor reporting and grant position management

Responsible for the preparation of the Donor reports and adhering to the reporting dates and guidelines by using relevant reporting format as specified by the Donor, in liaison with the Budgeting and Reporting Department

Prepare financial information for donor proposals and respond to donor queries.

Ensure compliance with donor requirements for procurement, record keeping, and internal control systems

Responsible for monthly Grant Tracker review by ensuring the veracity of the information in the Grant Trackers

Track grants in the pipeline and those ending to ensure smooth grant closure

Manage monthly cash forecasting and cash requests for projects always ensuring CHAI Lesotho office has adequate funds to implement program activities

Work closely with the Country Director to proactively identify financial risks and create mitigation plans

Compliance

Oversee the development, establishment and enforcement of accounting, procurement and operational policies and procedures

Ensure that CHAI file all Tax returns to Revenue Services Lesotho (RSL) timely as required by law

Ensure staff pension funds contribution are remitted timely

Organize regular feedback to the country team regarding any updates on internal controls and recommends approach to further strengthen adherence

Maintain and safeguard CHAI assets, ensure monthly Depreciation, reconciliations carry out periodic physical verifications per CHAI policy

Operations

Assist the CD in planning country operations to support program activities and ensuring country management team and program staff have the support required to implement planned activities

In collaboration with the procurement team ensure that CHAI procurement policy is adhered in all purchasing activities

Provide guidance to the procurement, logistics and admin focal person

Reviews, provides input, and periodically updates operations, administrative, and financial policies and protocols as needed

Ensure compliance with all local legal and regulatory requirements in coordination with the Administration Officer

Supervise, guide and mentor Finance and Admin team

Qualifications

Bachelor or Master’s degree in Finance/Accounting or recognized accounting professional qualification (e.g. CPA).

Minimum of 7 years’ experience in a not-for-profit organization with at least 3 years in a managerial position.

Minimum 7 years of experience in Financial Management and Accounting, Business Operations, Strategic Planning, with at least 3 years of supervisory or leadership experience. Prior experience with an international non-profit/NGO is strongly preferred, but not required.

Strong familiarity with financial systems including but not limited to: Budgeting, Accounting, Expense recording and Reporting.

Working knowledge with online financial systems and accounting softwares eg. QuickBooks

Strong understanding of cash flow management, and compliance with regulations

Solid knowledge of compliance and audit practices.

Experience managing a Budgeting and Reporting function

Proven ability to identify financial performance trends, anticipate impacts, explain variances, and recommend strategic solutions.

Excellent proficiency in Microsoft Office, especially advanced Excel skills.

Ability to work under pressure without compromising on quality of policy and compliance procedures.

Other Key Skills and Competencies

Demonstrate leadership and team management skills.

Dynamic individual with strong analytical, organizational, problem-solving, and written and oral communication skills.

Ability to manage multiple priorities, meet deadlines, and maintain attention to detail.

Self-motivated and capable of working independently as well as with a team.

Experience in working with international donors and grant-based financing is highly desirable.

Demonstrate ability to effectively collaborate with management, operations and finance staff regarding financial and operational issues.

Ability to maintain positive internal and external relationships and thrive in a fast-paced, deadline driven environment.

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Full Time