Remote Accounting/Data Entry Assistant

We are looking for a highly organized and detail-oriented Remote Accounting/Data Entry Assistant to support our team with scheduling, data entry, administrative tasks, and customer service. This position requires someone who thrives in a fast-paced environment, has excellent communication skills, and is adept at managing multiple tasks efficiently. You’ll be responsible for helping our clients have a smooth and enjoyable travel experience by handling various administrative functions.

Key Responsibilities:

• Scheduling & Calendar Management: Coordinate and schedule appointments, meetings, and travel arrangements for executives and clients. Ensure calendars are up-to-date and free of scheduling conflicts.

• Data Entry & Database Management: Accurately enter and update client information, travel details, and logistical data into our systems. Ensure all records are kept up-to-date and easily accessible.

• Client Support & Communication: Provide top-tier customer service via email, phone, and chat. Assist clients with inquiries about their travel itineraries, changes to bookings, and other related services.

• Travel Assistance: Help clients with simple travel-related tasks such as booking accommodations, flights, car rentals, and suggesting dining or leisure options based on preferences.

• Travel Documentation: Prepare and send clients the necessary travel documentation, including itineraries, tickets, confirmation emails, and other related materials.

• Problem Resolution: Address customer concerns or issues promptly and professionally, ensuring the client’s experience remains positive and smooth.

• Task Coordination: Assist with day-to-day administrative tasks, such as preparing reports, organizing meetings, and managing internal communications between teams.

• Follow-Up: Check in with clients post-trip to gather feedback on their experience and assist with any follow-up needs or changes for future trips.

Benefits:

• Competitive Pay: Competitive salary based on experience.

• Flexible Schedule: Enjoy the benefits of working remotely with flexible hours to support work-life balance.

• Growth Opportunities: Opportunity to grow within a dynamic company and take on new responsibilities.

• Training & Development: Ongoing professional development and training to help you succeed in your role.

• Collaborative Team: Be part of a supportive, remote team that values communication, teamwork, and innovation.

Basic Qualifications:

• Experience: Experience in administrative, assistant, or customer service roles. Experience with travel-related tasks or data entry is a plus.

• Tech-Savvy: Proficiency with office software (Microsoft Office, Google Suite) and familiarity with customer service platforms, project management tools, and databases.

• Organized & Detail-Oriented: Strong ability to manage multiple tasks simultaneously with a keen attention to detail.

• Excellent Communication Skills: Clear and professional written and verbal communication. Ability to effectively communicate with clients and team members across various platforms.

• Problem-Solving Skills: Ability to think on your feet and resolve issues efficiently and professionally.

• Customer Service Focus: A passion for providing exceptional service and going above and beyond to meet client needs.

• Remote Work Experience: Previous remote work experience is preferred, with the ability to manage your time and tasks independently.