Facilities Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Facilities Coordinator

Key Responsibilities:

Facility Operations Management

Serve as the primary point of contact for all facility-related inquiries and issues

Monitor and process daily customer reports (approximately 200 annually)

Oversee maintenance, repairs, and improvements of building systems (HVAC, electrical, plumbing, etc.)

Manage vendor relationships and service contracts

Conduct regular building inspections and safety audits

Ensure compliance with health and safety regulations

Space Management and Planning

Oversee space allocation and utilization

Maintain accurate floor plans and occupancy data

Optimize workspace layouts for efficiency and productivity

Manage desk booking systems and hot-desking arrangements

Provide occupancy reports and analytics to management

Office Moves and Change Management

Plan and execute office relocations, from small-scale to full office moves

Develop and implement change management strategies for workplace transitions

Coordinate with IT, HR, and other departments to ensure smooth relocations

Manage the decommissioning and recommissioning of office spaces

Oversee furniture installation and reconfiguration projects

Asset and Inventory Management

Maintain an up-to-date inventory of office equipment and furniture

Manage procurement processes for new equipment and supplies

Oversee equipment lifecycle management, including replacements and disposals

Implement and maintain an effective asset tracking system

Sustainability and Energy Management

Implement and monitor energy-saving initiatives

Promote sustainable practices in the workplace

Track and report on environmental performance metrics

Budget and Financial Management

Develop and manage the facilities budget

Track expenses and identify cost-saving opportunities

Process invoices and manage purchase orders

Prepare financial reports for management review

Project Management

Lead and participate in facility improvement projects

Manage office renovation and refurbishment initiatives

Coordinate cross-functional teams to deliver projects on time and within budget

Emergency Preparedness and Business Continuity

Develop and maintain emergency response plans

Conduct regular safety drills and training sessions

Ensure business continuity in the event of disruptions

Event Management

Support the planning and execution of on-site events

Manage logistics for meetings, conferences, and corporate functions

Ensure compliance with event-related policies and standards

Vendor and Contract Management

Negotiate and manage service level agreements (SLAs) with vendors

Conduct regular performance reviews of service providers

Ensure compliance with contractual obligations

Technology and Systems Management

Oversee facility management software systems

Implement and manage smart building technologies

Coordinate with IT on workplace technology integration

Continuous Improvement

Stay informed about industry trends and best practices

Propose and implement process improvements

Gather and analyze feedback to enhance facility services

Qualifications and Skills:

Bachelor's degree in Facility Management, Business Administration, or related field

Minimum of 3-5 years of proven experience in facilities management, preferably in a corporate environment

Demonstrated experience in managing office moves, including planning, coordination, and execution of relocations of various scales

Strong knowledge of building systems and maintenance practices

Proficiency in MS Office suite and facility management software

Familiarity with CAD software and space planning tools

Excellent project management and organizational skills

Strong communication and interpersonal skills

Fluent in German and English, both written and spoken

CAFM (Computer-Aided Facility Management) certification preferred

Knowledge of relevant health, safety, and environmental regulations

Experience in vendor management and contract negotiation

Proven ability to manage multiple projects simultaneously and meet deadlines

Strong problem-solving skills and ability to work under pressure

Experience with change management processes in workplace transitions

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honoured to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued, and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences, and perspectives help us think bigger, spark innovation, and succeed together.

Location:

On-site –Horten, NOR

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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