Procurement Officer

Job Summary The job holder is responsible for efficiently process procurement orders for required materials and services, ensuring compliance with organizational policies, timely delivery, cost-effectiveness, and quality standards.

Minimum Qualification : Bachelors Experience Level : Mid level Experience Length : 3 years Job Description/Requirements Job Title: Procurement Officer Reports to: Procurement Manager Job Summary: The job holder is responsible for efficiently process procurement orders for required materials and services, ensuring compliance with organizational policies, timely delivery, cost-effectiveness, and quality standards.

Duties/ Responsibilities: · Coordinate the procurement cycle across all stakeholders with a focus on global sourcing.

· Monitor material stock levels, analyze consumption trends, and determine reorder quantities.

· Ensure all procurement documentation complies with company policies and procedures.

· Develop and maintain strong supplier relationships, and negotiate favorable contracts.

· Source competitive quotations and negotiate prices and payment terms.

· Ensure timely delivery of goods and services through regular supplier follow-up.

· Maintain and regularly update the approved supplier database.

· Prepare and submit purchase orders for approval within the system.

· Review goods received for quality, quantity, and price accuracy before invoice processing.

· Forward accurate documentation to the Finance Department for payment.

· Manage the full importation process, including compliance with relevant laws and regulations.

· Prepare and submit monthly procurement reports to the Procurement Manager.

Required Education & Experience, skills: · Bachelor’s Degree in Procurement and Supply Chain Management or related field.

· CIPS qualification is an added advantage.

· Minimum of 3 years’ experience in a similar procurement role.

· Experience using procurement systems such as SAP ERP is an added advantage.

· Familiarity with importation processes is required.