Receptionist

Job Description

Receptionist – Law Office (Warrenton, VA)

You’ll be the first-person clients speak to when they contact us — in person or on the phone. You’ll also support two attorneys with file management, scheduling, and admin tasks.

What you'll do:

Greet clients and answer a multi-line phone system. Redirect or take messages.

Use Word, Excel, and Outlook daily. Tasks include scheduling, reminders, and drafting client letters.

Maintain and organize active case files: digital + paper.

Remind attorneys of deadlines — calendar management is part of your routine.

Draft and format legal documents (templates provided). Accuracy matters — we’ll train you if needed.

Keep the office tidy and running smoothly (supplies, coffee, printer ink — the small things that matter).

What helps:

You’ve worked in an office before (law office = bonus, but not required).

You’ve used Microsoft Office regularly (Outlook calendar, Excel tables).

You’re comfortable on the phone and not thrown off by a bit of pressure.

You’re local (we’re in Warrenton, and this is not a remote role).

This is a full-time role, Monday–Friday, with standard business hours.

Pay is based on experience.

• Minimum of 2 years of experience working as a legal receptionist

• Proficient in answering and managing a multi-line phone system

• Exceptional customer service skills, with a focus on providing a welcoming and efficient experience for visitors and staff

• Ability to perform data entry tasks with high accuracy and attention to detail

• Excellent email correspondence skills, with the ability to draft, edit, and send detail-oriented emails

• Strong interpersonal skills, with the ability to communicate effectively with team members and visitors

• Proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft Word

• Experience in organizing files, both digital and physical, in an efficient and accessible manner

• Ability to schedule appointments accurately, manage multiple bookings, and handle any schedule changes or conflicts promptly and in a detail-oriented manner

#rhlp_dil

Full-time