Fleet Coordinator

MAJOR FUNCTIONS

Under the leadership and guidance of the Chief of Police, this is a responsible professional and technical position that coordinates, oversees and maintains records and inventory related to the operational aspects of the motor vehicle fleet and police equipment. Documentation of issues, issuance, return, purchase and damage of police equipment, as well as coordination of repairs and maintenance on all department vehicles, is a critical component of this position.

This is an emergency essential position that requires performance of emergency duties and actions to prepare, repair, and recover the City before, during, and after any adverse storm events (hurricane, tornado, tropical storm, winter storm, ice storm, etc.) or other conditions (natural or manmade).

ESSENTIAL DUTIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.

Maintains equipment certifications such as in-car radar, speedometer calibrations, etc.

Research requests regarding fleet purchase programs and equipment upfitting and obtain quotes or prepare requests for proposals as specified by city purchasing policies.

Install and remove equipment from vehicles.

Maintains records on equipment issued to employees, including assigned vehicles, issued vehicle equipment, uniforms and police equipment such as duty gear, radios, flashlights, etc.

Maintains annual renewals, transfers and purchases of marked and unmarked fleet vehicle tags, as well as works with the logistics team to maintain titles, insurance and locations on vehicles.

Participate and make recommendations related to the trial and evaluation of new equipment related to fleet vehicles or officer-issued equipment and prepare a summary report based on officer evaluations.

Stays current on technology changes and makes recommendations on fleet safety equipment, i.e., light bars, prisoner restraints, center consoles, etc.

Safely and properly handles and stores law enforcement equipment and supplies, as well as maintains adequate inventory for issuance.

Operates Police department vehicles and equipment to perform assessments, troubleshoot routine equipment issues and arrange for necessary corrections either through warranty repair or utilizing the City’s equipment maintenance department.

Read, interpret and analyze various information, such as vehicle and equipment specifications, vendor reports and record-keeping information.

Travel to off-site locations during the duty day to effect purchase, repair, inspection, disposition, etc., of department-owned equipment.

Ensure fleet and equipment preparedness for unforeseen emergency events.

Maintains annual inspection of all fleet fire extinguishers and ensures they are properly maintained.

Must be adaptable to performing under stress when confronted with emergency, unusual or dangerous situations or in situations requiring sustained attention or physical exertion.

Make minor repairs (e.g., changing light bulbs, fuses, etc.) to all mobile department property.

Troubleshoot add-on vehicle systems in coordination with vendors.

Perform other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

Ability to analyze situations quickly and objectively to determine the proper course of action.

Ability to learn and utilize departmental databases.

Basic mathematical ability and knowledge of calculations and measurement.

Ability to maintain confidentiality of evidence records and dispositions of cases.

Ability to read a variety of materials and comprehend material.

Ability to analyze complex issues and apply effective problem-solving techniques.

Strong skills in Microsoft Office products, including Word, Excel, PowerPoint and Outlook.

Ability to be self-motivated with a strong desire to learn new software, including third-party software.

Ability to communicate effectively and professionally in English both orally and in writing.

Ability to establish and maintain professional, cooperative, team-focused and effective relationships with team members, other agencies, other departments, leaders and the general public.

Knowledge of City and department policies, rules and regulations.

Knowledge of record keeping and file maintenance.

Knowledge of inventory control practices, data collection and analyses, fleet maintenance and specialized police equipment.

Knowledge of vehicle operation and maintenance procedures.

Ability to prepare accurate, detailed and comprehensive reports.

Ability to utilize sound and logical, independent judgment when making decisions and recommendations, as well as work independently with minimal supervision.

Ability to obtain a working knowledge of police equipment, vehicle maintenance, repair practices and terminology.

Ability to prepare specifications for automotive or police specialized equipment.

Possess excellent time management skills and be able to organize, prioritize, schedule and manage daily work and special assignments.

Possess problem-solving skills to look beyond surface issues to identify, analyze and handle problems with little supervisory intervention and develop effective responses and solutions to resolve such problems

MINIMUM QUALIFICATIONS

Graduation from high school or possession of an acceptable equivalency diploma.

Associate degree in Automotive Technology or related field preferred.

Three (3) years of automotive fleet and supply maintenance.

Valid Driver’s License.

A comparable amount of training or experience may be substituted for the minimum qualifications.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by the team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Summary:

Occasionally - Lift/Carry: 40+ lbs., Push/Pull: 50+ lbs., Climb, Crawl, Work at Heights, Traverse Uneven Terrain.

Frequently - Lift/Carry: 25 lbs. or less, Push/Pull: 25+ lbs. or less, Twist/Turn, Reach Above Shoulder, Reach Outward, Stand, Walk, Sit, Drive.

Constantly – Handling/Fine Motor Skills, Acceptable Eyesight (with or without correction) and/or signal people to convey and exchange information, Differentiate between colors or shades of color; acceptable hearing (with or without hearing aids); Ability to communicate both orally and in writing; sitting and type/keyboard functions.

Working Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Both indoor and outdoor working environments which may involve a variety of extreme weather conditions.

Subject to varied work hours and recall during emergencies as essential personnel.

Risk/Safety Conditions:

The position involves minimal risk with a degree of time-sensitive demands being a consistent part of the job.

DISCLAIMER

These are intended only as illustrations of various types of work performed. The omission of specific duties does not exclude them from the position.