Project Coordinator

Job Description

Description:

As a Project Coordinator at Environmental Design Group, you will be part of a multidisciplinary team that coordinates and administers various financial, project-specific, and client-specific programs for the Site Development POD. Individuals in this position must be well-organized, detail-oriented, self-directed, able to manage multiple deadlines and projects simultaneously, and excellent communicators.

As a Project Coordinator at Environmental Design Group, you will:

Administer and lead various financial, project-specific, and client-specific programs for the PODs.

Approve and process opportunities and job forms.

Compose, review, and format contract-related documents, including letter proposals, verbal agreements, master service agreements, and task orders.

Prepare various documents and agreements, including proposals, letters, reports, labels, transmittals, subcontractor agreements, project manuals, and project agreements.

Partner with Project Managers and Directors to keep client and project information current via Cosential (EDG’s client relationship management system).

Attend client meetings with Directors or Project Managers to ensure proper follow up and communications.

Complete new project setup, including creating and updating records in the accounting and CRM systems.

Prepare and distribute a variety of complex documents.

Maintain a database and electronic files for client records, financial records, contractor files, project records, and a master list of deliverables for projects.

Schedule, plan, and participate in meetings and events as necessary, and record meeting minutes.

Ensure jobs are properly closed upon completion.

Manage the Client Feedback Tool for the POD.

Assist PMs with progress reports.

Create labels and send mailers as needed.

Proofread reports for grammar, spelling, and completeness.

Use excel or other programs to make graphs and summaries for data and presentations.

Perform quality assurance checks as requested by the Project Managers or Director.

Input Cosential entries including voice recordings, notes, or other communications.

Carry out any other responsibilities as assigned for the organization’s best interest.

Professional Development and Leadership Expectations

Environmental Design Group is a teaching organization. To be successful in this position, you must:

Support the professional development of teammates by mentoring others and being receptive to the coaching and mentorship of others within the organization.

Attend and participate in internal and external educational opportunities, as appropriate.

Consistently demonstrate Core Values and promote a positive company culture.

Position Type/Expected Hours of Work

This is a full-time regular position.

Travel is minimal for this position.

If necessary to drive for a company purpose, you must have a valid driver’s license and possess a driving record that will enable the employee to be insurable under the Company’s standard vehicle insurance and general comprehensive liability insurance without additional costs to the Company.Requirements:

Qualifications

A high school diploma or equivalent is required. An associate or bachelor’s degree in business administration is preferred.

0-5 years of experience in an administration or related position is required. Knowledge of the A/E/C industry is preferred.

Must be proficient in Microsoft Office, Word, Excel, Outlook, and PDF Editor.

Positive and outgoing personality, with the ability to conduct client, vendor, and employee outreach.

Ability to juggle multiple tasks and coordinate efforts with multiple team members.

Excellent written and oral communication skills with the ability to address technical details in a clear, concise, and compelling manner.

Impeccable attention to detail.

Excellent time management skills.

Ability to prioritize responsibilities in a deadline-driven, collaborative environment.

Strong organizational, project management, and critical thinking skills.

Demonstrate organizational values and promote company culture.

Demonstrate consistent behavioral improvements and professional growth.

Adhere to business development expectations by always acting as a professional representative of the company.

Ability to work in a team environment and support other team members.

Environmental Design Group is an equal-opportunity employer.

Full-time