Admin Assistant - SR Director of Maintenance - Operations

Position Type:

Secretarial/Clerical/Administrative Assistant SR Director Maintenance Operations

Date Posted:

3/25/2025

Location:

MAINTENANCE

Beaumont independent school district Job Description

JOB TITLE:

Admin Assistant, Maintenance

CLASSIFICATION:

Nonexempt

REPORTS TO:

Director of Maintenance/Operations

PAY GRADE:

PSS

6

Choose # of days worked

LOCATION:

Maintenance/Operations

DATE REVISED:

3/20/2017

FUNDED BY:

PRIMARY PURPOSE:

Administers bid projects, telephone related functions and security functions. Assists in budget and work systems as directed.

QUALIFICATIONS:

Education/Certification:

High school diploma or GED Special Knowledge/Skills:

Proficient skills in typing, word processing and file maintenance

Effective interpersonal skills

Basic math skills Experience:

One to three years of secretarial experience preferred MAJOR RESPONSIBILITIES AND DUTIES:

Prioritize, organize, and manage work activities in areas involving bid projects, telephone-related functions, security functions, and other areas as directed.

Follow both written and oral instructions accurately.

Exercise good telephone etiquette, take reliable messages, and route to appropriate staff. Has a minimum of personal calls. Operates departmental communication system as directed.

Must have a good working knowledge of computer software systems utilized by the department.

Ensure confidentiality.

Maintain a high personal standard in the following areas: attitude, cooperation, dependability, judgment, initiative, and self-improvement.

Perform routine bookkeeping tasks, including arithmetic calculations for the department. (Requisitions, work orders and related items.)

Carries out directives set by the Administration and by the Director of Facilities in accordance with BISD Board Policies and administrative regulations. EQUIPMENT USED:

Uses computer, printers, typewriter, copiers, calculators, multi-line phone system, radio communication equipment, fax machine. WORKING CONDITIONS:

Mental Demands

Maintain emotional control under stress

Work with frequent interruptions Physical Demands

Prolonged use of computer Environmental Demands

Normal office environment

The above statements describe the general purpose and responsibilities assigned to the job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. This job description is not an employment agreement or contract. The administration has the exclusive right to alter this job description at any time without notice.

Approved by Immediate Supervisor:

Date:

Reviewed by HR Director:

Date:

Received by Employee:

Date:

The Beaumont Independent School District does not discriminate on the basis of age, color, disability, national origin, race, religion, or sex in the educational programs or activities that it operates and is an equal opportunity employer.