Admin Assistant

Job Description

Busy office in Thousand Oaks looking for a detail oriented Administrative Assistant to help execute daily office activities with a large focus on phones, customer service, AR and Collections, as well as office organization. This position requires a versatile set of skills.

The ideal candidate is an outgoing individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.

General Duties include, but are not limited to:

Answering Phones

AR and Collections Activities

Assist with billing as needed

Collection and distribution of mail and packages

Maintaining office inventory

Ensuring Office Equipment in good working order

Coordination and scheduling of meetings

Coordination of projects and conducting research

Preparing and editing project proposals/report

Data Entry

Organizing and maintaining files and records

General administrative tasks

Correspondence, billing, reports and presentations

Providing quality customer service

Working in a professional environment

Must be:

Comfortable and proficient in speaking with and assisting clients over the phone

team player

accomplished at multitasking

versatile with strong problem solving skills

self-motivated

organized

comfortable with all aspects of administrative work - answering phones, word processing, filing, ordering supplies, etc.

Minimum Qualifications:

High school diploma; BA preferred

2+ years experience in Administrative Assistant roles

Strong organizational, communication, and time-management skills

Proven ability to work in a fast-paced environment

Positive, high-energy attitude

Resourcefulness, creativity, and problem-solving skill set

Familiarity with office equipment (i.e. printers, copiers, computers)

Proficiency in Microsoft Office (especially MS Excel and MS Word)

Compensation/Benefits:

Position starts at $43,680.00 annually-negotiable depending on experience

Insurance, 401k

Ten (10) days paid vacation

Five (5) days paid sick leave

Eight (8) Paid holidays

We are a busy engineering firm in Thousand Oaks with a focus on service innovation and value.

Please Note: We are not working with recruiters at this time. If you are a recruiter, please do not contact us.

Full-time