SSS V - Voter Services

Salary: $20.62 Hourly

Location : Government Services Center - Westtown, PA

Job Type: Full Time, Non Exempt

Job Number: 03666

Department: Voter Services

Division: Voter Services

Opening Date: 04/10/2025

Closing Date: Continuous

Weekly Hours: 35

Shift: 8:30am-4:30pm

Summary

The SSS V provides advanced administrative support and clerical duties within their respective department. This person must have excellent organization, computer and typing skills.

Essential Duties

Provide support for the voter registration and election process.

Research information for special projects.

Handle phone inquiries.

Assist customers at counter.

Provide administrative support (arrange meetings, scheduling, create reports, handle correspondence, research, etc.).

Receptionist or back-up receptionist duties (answer phones, make outgoing calls, direct calls, greet visitors).

Typing and data entry (prepare and distribute lists, transcription, maintain statistical data, proofreading).

Clerical duties (fax, copy, print, etc.).

Maintain databases, logs and spreadsheets.

Sort and distribute incoming mail.

Maintain supplies.

Filing (pull files, re-file, maintain records).

Take minutes of meetings, transcribe and distribute to appropriate parties.

Perform special projects, as assigned.

Perform other duties, tasks and office functions, as determined (e.g., attend conferences and meetings, facilitate meetings, etc.).

Qualifications/Preferred Skills, Knowledge & Experience

Qualifications / Requirements:

High School Diploma or General Education Degree (GED).

Minimum of one year of general office experience.

Intermediate skills in using a personal computer and various software packages

Excellent verbal and written communication skills.

Strong typing skills (minimum of 55 wpm).

Ability to use office machines (fax, copier, calculator, etc.).

Strong interpersonal skills.

Proficiency in grammar and spelling.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

This position may require a general understanding of human resource guidelines.

Ability to work as part of a team.

Flexibility.

Ability to interface effectively with all levels of county management.

Preferred Skills, Knowledge & Experience:

Associate's degree from an accredited college or university with courses in Office Administration, or equivalent combination of education and experience.

Excellent ability to establish priorities, work independently, and proceed with objectives without supervision.

At least two years of customer service experience.

Ability to establish priorities and carry tasks to completion.

Excellent ability to handle and resolve recurring problems.

Ability to multi-task.

Ability to use all office equipment.

Accurate and detail oriented.

Excellent time management and organizational skills.

Strong knowledge of county policies and procedure.

General knowledge of registration and election laws a plus.

Ability to read a map a plus.

Additional Information

Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.

Computer Skills:

To perform this job successfully, an individual should have:

Intermediate to Advanced Microsoft Office skills

Intermediate to Advanced Word skills

Intermediate to Advanced Excel skills

Intermediate to Advanced Access skills

Intermediate to Advanced PowerPoint skills

Basic to Intermediate Microsoft Outlook skills (Email and Calendar)

Basic skills to use the Internet for research purposes

The County of Chester offers comprehensive benefits to our employees.

01

What is your highest level of education?

No formal Education

High School Diploma or GED

Associates Degree

Bachelors Degree

Masters Degree

Doctorate or higher (includes Juris Doctorate and Medical Doctorate)

02

How many years of general office experience do you have? (general office skills involve: typing, filing, organizational and computer skills)

None

less than 1

1+

2+

3+

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9+

Required Question