Human Resources Coordinator

Job Title: HR Coordinator

Reports to: Director of Human Resources

Location: Portland Office with travel to our Seattle Office

FLSA Status: Non-Exempt

Position Summary:

The HR Coordinator is based out of our Portland office and delivers day-to-day people-operations support to both Portland and our Seattle office (plus nearby job sites). Portland will be your home base; you’ll travel to Seattle about once per month, or more often when large onboarding classes or projects arise, to give field and office teams the same high-touch HR experience in both locations. From recruiting and onboarding to benefits enrollment and training logistics, you ensure every employee and candidate enjoys a seamless, consistent journey. You also pitch in on office projects and cross-functional initiatives when bandwidth allows.

Key Responsibilities:

1. Full-Cycle Recruiting Support

Open job requisitions and coordinate with hiring managers to post positions across job boards and sourcing platforms.

Source and identify qualified candidates through LinkedIn and resume databases.

Schedule interviews and manage candidate communication throughout the recruitment process.

Maintain accurate and up-to-date records in the Applicant Tracking System (ATS).

Initiate background checks and distribute pre-employment documents (

2. Onboarding Coordination

Send calendar invites and welcome communications to new hires.

Manage first-day logistics, including equipment setup, workspace coordination, and office orientation.

Schedule and support onboarding sessions and required training.

Act as a primary point of contact for new hires and managers during onboarding.

3. College and High School Recruiting

Support DEI and recruiting teams with the logistics of career fairs, campus events, and internship programs.

Assisted with communications with student candidates and tracking program interest.

Coordinate logistics for summer internship participants, including onboarding and programming.

4. Benefits & Leave Administration

Assist new hires with benefit enrollment.

Track enrollment deadlines and gather required confirmations.

Employee questions: act as Tier-1 help desk on plan coverage, escalate advanced benefits inquiries to HR Director.

Leave tracking: FMLA, OFLA (OR), WA Paid Family & Medical Leave, WA Cares, workers’ comp, ADA

5. Compliance & Audits

Policy tracking annual harassment training, licensure/credential expirations.

Poster upkeep: federal, state, and site-specific for office and job sites.

Personnel files: maintain digital employment.

6. Office Support

May provide project assistant support during slower HR periods, assisting with administrative or coordination tasks as required to support broader office or project needs.

Assist with meeting scheduling, document preparation, and tracking project tasks or timelines.

Support cross-functional initiatives that benefit from HR insight or administrative support.

Work with front desk support to manage office supplies and ensure a clean, professional, and organized office environment.

Coordinate with facilities, IT, and vendors for office needs.

Support light invoice processing, expense tracking, and mail handling.

Qualifications:

Associate's or bachelor’s degree in human resources, Business Administration, or related field.

1–2 years of experience in HR support, recruiting, or general administration.

Strong interpersonal and organizational skills, with the ability to prioritize tasks effectively.

Experience with ATS, HRIS, and Microsoft Office Suite.

Willingness to take on flexible responsibilities, including project support outside the traditional HR scope.

Why Join Deacon?

Competitive Pay ($26-$30 per hour, DOE)

Comprehensive benefits package

Supportive, team-driven environment

Opportunity to grow in both HR and operational areas

Be part of a company that values people, community, and quality