Executive Management Assistant

Position Description Mission Statement: The Mission of the Harris County Engineering Department is to provide accessible service to all residents and partners while delivering innovative infrastructure solutions.

Vision Statement: As a recognized infrastructure leader in the community, we strive to continuously improve the quality of life for our residents by enhancing our operations to provide a safe and sustainable environment.

Executive Management Assistant Position Overview: Under general direction, is responsible for providing a high level of professional support to the Office of the Engineer.

Serves as a liaison between executive office and multiple assigned divisions in the analysis, monitoring, and tracking of department's service delivery and special projects.

Will interact with division managers, executive leadership, and various county departments.

May exercise functional supervision.

Essential Duties and Responsibilities: * Provide high-level professional support to executive leadership team.

* Oversee coordination of high-profile special projects and assignments as required, including researching, writing, providing analysis, managing deadlines, and maintaining confidentiality of sensitive information.

* Coordinate analysis and development of final recommendations for staff reports and distributes to executive leadership, division managers, and other county stakeholders.

* Independently research and prepare reports on operations and policy matters, including providing recommendations on alternative methods.

* Track and edit commissioners court agenda items for assigned divisions.

* Independently compose correspondence, reports, and memoranda for executive leadership.

* Provide office support as required, including scheduling and correspondence.

* Engage, as assigned, in the annual budget development process for assigned divisions.

* Perform related duties and fulfills responsibilities, as required.

* Uphold confidentiality by adhering to relevant laws, regulations, and company policies regarding data protection and privacy.

NOTE: Criminal and CPS background check required prior to hiring and E-Verify upon hiring.

All candidates are screened for the presence of illegal drugs.

Due to a high volume of applications positions may close prior to the advertised closing date.

Requirements Education: * Bachelor from an accredited college or university Experience: * Three (3) years of progressively responsible experience as an executive assistant or similar role.

Licensure: * A valid driver's license (Texas upon hire), and a good driving record Knowledge, Skills, and Abilities: * Knowledge of public administration practices and local government * issues.

* Knowledge of project management principles, practices, techniques, * and methodologies.

* Knowledge of presentation requirements and methods.

* Knowledge of research techniques, methods, and procedures.

* Skill in utilizing personal computers and associated software * applications in the completion of assignments.

* Ability to prepare clear and concise reports.

* Ability to coordinate and review the work of professional, technical, * and clerical personnel.

* Ability to understand assigned departments' operations, services, and * activities.

* Ability to interpret, explain and apply county and department policies * and procedures.

* Ability to communicate effectively.

* Ability to establish and maintain effective working relationships * with those contacted in the course of work including county officials and * the public.

* Ability to perform all the physical requirements of the position, * with or without accommodations.

* Working conditions are in an office environment.

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application.

You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration.

"See Resume" will not be accepted for qualifications.

Preferences Education: * Master's Degree from an accredited college or university (preferred) Experience: * Five (5) years of progressively responsible experience as an executive assistant or similar role (preferred) * Experience as a paralegal (preferred) General Information Position Type, and Typical Hours of Work: * Full-Time Regular 40 hours per week * Monday - Friday 8:00 a.m.

- 5:00 p.m.

* Subject to early mornings, late evenings, weekends and holidays at times, depending upon the project or workload.

Salary: * Commensurate with experience, based on 26 pay periods Physical Demands and Environmental Exposure: * Most assignments will be performed in an office, meeting, or operations command center environment, but some field work may be required.

May be required to work extended work hours during activation of disaster recovery operations for an unspecified length of time (varies based on the extent of the event). * This position requires bending, stooping, and lifting up to 25 lbs., frequent walking, standing, sitting, reaching, and ascending/descending stairs.

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

FEATURED BENEFITS: * Medical, vision, and dental insurance * Wellness * Professional development opportunity * Flexible spending account * 457 deferred compensation plan * Retirement pension (TCDRS) * Transportation assistance (Metro Ride Sponsor Program) * Disability and life insurance * Harris County is a Qualified Employer for the Public Service Loan Forgiveness Program (PSLF) Employment is contingent upon passing a background check and drug screen.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

BENEFITS Harris County offers a competitive benefits program, including comprehensive group health and related benefits plan as well as defined benefit retirement plan.

The following list of benefits is offered only to employees in regular (full-time) positions: * Medical Coverage * Dental Coverage * Vision Coverage * Wellness Plan * Life Insurance * Long-term disability * Employee Assistance Program * Ten (10) days of vacation each year for the first five (5) years of service * Accrual rates increase based on years of service * Eleven (11) County-observed holidays and one (1) floating holiday * Professional development opportunities * Dependent Care Reimbursement Plan * Healthcare Reimbursement Account * 457 Deferred Compensation Plan The following benefits are also available to regular (full-time) employment and may be available to part-time employees: * Retirement Pension (TCDRS) * Flexible schedule (varies by department) * Transportation Assistance (Metro RideSponsor Program) In accordance with the Harris County Personnel Regulations, Group Health and related benefits are subject to amendment or discontinuance at any time.

Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.

For plan details, visit the Harris County benefits website: 01 Which of the following best describes your highest level of education completed as it relates to this position?

* High School or GED diploma * Associate Degree * Bachelor's Degree * Master's Degree or higher * None of the above 02 Please describe your educational background (i.e.

diploma, degree, certifications, etc.) including the level of education completed, area of study, and completed major and minor programs.

03 Which of the following best describes your verifiable progressively responsible experience as an executive assistant or similar role?

(To be considered, qualifying experience must be documented in your application's employment history) * Less than three (3) years * Three (3) years or more but less than four (4) years * Four (4) years or more but less than five (5) years * Five (5) years or more but less than six (6) years * Six (6) years or more * I do not have this experience 04 Please provide details about your verifiable progressively responsible experience as an executive assistant or similar role.

* Do not use "See Resume", as we do not use resumes to assess qualifications.* (To be considered, qualifying experience must be documented in your application's employment history) Include your (a) role(s), (b) types of organizations, (c) scope of duties and responsibilities.

If you do not have this experience, please type "None" in the space provided.

05 In which of the following concepts do you have strong knowledge and/or professional experience?

(Select all that apply) * Public administration practices and local government issues.

* Project management principles, practices, techniques, and methodologies.

* Presentation requirements and methods.

* Research techniques, methods, and procedures.

* None of the above 06 Which of the following describes your level of proficiency using a personal computer and common office software such as MS Office Suite (Word, Excel, PowerPoint, and Outlook). Please select your level of proficiency based on the following descriptions: Advanced: A person with this level of skills is able to produce very large, complex formal documents that require a table of contents, footnotes, endnotes, bookmarks, and other special elements; a wide range of graphic effects, and use advanced techniques for analyzing and manipulating data.

Has full mastery of Macro commands and skills to tie the objects together into a cohesive system by using Macros and Visual Basic for Applications code.

Makes interactive presentations by using hyperlinks and action buttons.

Intermediate: A person with this level of skills is able to customize toolbars, import and insert graphs, embed Excel data, and elaborate reports.

Understands the concepts of databases and is able to work with charts and to use the list management capabilities of Excel.

Able to use complex query techniques, create efficient forms and reports, and create Macros to automate these forms.

Makes interactive presentations by using hyperlinks and action buttons.

Basic: A person with this level of skills is able to use basic formatting, editing, printing functions, and understands the document page setup.

Has the ability to enter and correct data, modify a workbook, format a worksheet, and use printing functions.

Understands the different database concepts and structures and is familiar with data validation and is able to create a simple presentation in PowerPoint, run it, and print it.

Entry Level: A person with this level of skills has the ability to open, create, save and modify documents in Word, send and receive email in Outlook and create spreadsheets in Excel.

Format documents for printing, comfortable using the printer menu to preview documents.

Has ability to change the font, the margins, insert or delete pages and use the built-in spellchecker and grammar check.

* Advanced * Intermediate * Basic * Entry Level * Not proficient 07 For this position, a valid Texas Driver's License is necessary.

Please choose the option that best describes your situation: Do you meet the above requirement?

(Please be sure to include all related details in the Certificates and Licenses section of your application.) * Yes, I currently hold a valid Texas Driver's License.

* Yes, I possess a valid Out-of-State Driver's License, but I am aware that I must acquire a valid Texas Driver's License before the start date.

* No, I do not currently have a driver's license, but I commit to obtaining one before the start date.

* No, I do not currently have a valid driver's license.

Required Question Employer Harris County Address 1111 Fannin St Ste.

600 Houston, Texas, 77002 Phone Website