Administrator II-District

General Summary The District Administrator II is responsible for the administration and processing of contracts, invoicing, work records, personnel files and associated documents.

Essential Job Functions * Maintains a safe, secure and healthy environment by adhering to Company/Customer safety standards and practices and to legal regulations, alerting others regarding potential hazards or concern * Adheres to and is a champion of TEAM's Core Values * Prices work packages upon completion of a job, calculating base wage build ups, minimum charges and points out issues with project profitability if necessary * Communicates with vendors to ensure costs are recorded within the appropriate fiscal period, and intercompany support groups to ensure costs are recorded for equipment rental, engineering are accurately reported in a timely manner * Creates customer invoices in AX, ensuring compliance with company standards and providing as much detail as possible * Understands customer requirements and ensures the invoice and backup documentation is provided in accordance with customer expectations * Enters required information into customer invoice portals and manages customer TRACK (or similar) systems and reporting requirements * Ensures timely invoicing resulting in improved DSO and company cash flow * Evaluates unbilled transactions to ensure all transactions marked billable are truly billable and accruing with the correct values * Manages all vendor transactions and ensures vendor invoices are promptly processed as AP journals or invoices against a purchase order * Processes P-card invoices, ensuring those invoices are reconciled in AX and JP Morgan on a monthly basis * Provides Corporate with adequate documentation to support vendor invoice payments * Updates AX Collections activity logs with customer feedback notes, promptly crediting and rebilling problematic invoices * Responds to center-led inquiries regarding unacceptable District DSO, invoices over 360, etc.

* Ensures inventory is properly expensed to each project * Places and/or processes intercompany inventory purchase orders and inventory transfers * Assists Operations with cycle count process as needed * Evaluates on-hand inventory at month-end to ensure no items were missed when inventory was allocated to projects * Job Qualifications * High school diploma or equivalent required * Three (3) to five (5) years of experience in an administrative role * Proficient with Microsoft Word, Excel and PowerPoint preferred * Experience with Microsoft Dynamics AX a plus * Travel requirement 0% - 25% Work Conditions * Position is located at the District office * Work is conducted in a semi-private office/cubicle setting * Days and hours of work are Monday through Friday 8:00 am to 5:00 pm.

Some flexibility in hours is allowed, but the employee must be available during the core work hours of 9:30 am to 3:30 pm * Physical and Mental Requirements * Ability to lift and carry 25 pounds * Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits employee to communicate effectively * Ability to sit for prolonged periods of time with or without reasonable accommodation * Sufficient manual dexterity with or without reasonable accommodation, which permit the employee to perform routine office duties * Sufficient personal mobility and physical reflexes, with or without reasonable accommodations to perform office duties and travel when necessary to off-site locations