Scheduler/Admin Assist

Job Description

Job Summary:

We’re looking for a highly organized and versatile professional to fill a unique dual-role

position that blends production scheduling with accounts payable functions. This

individual will be primarily responsible for managing the daily and long-term production

schedule, while also supporting the finance team with key AP processes. The ideal

candidate is detail-oriented, adaptable, and thrives in a dynamic environment where

operations and finance intersect.

Key Responsibilities:

Production Scheduling (Primary Role – ~70%):

Develop, maintain, and update production schedules to ensure efficient workflow

and timely order fulfillment.

Collaborate with production, inventory, procurement, and sales teams to align

schedules with customer requirements and resource availability.

Monitor production capacity, material requirements, and timelines to proactively

identify and resolve scheduling conflicts or delays.

Track production performance metrics and recommend improvements to

increase efficiency and reduce bottlenecks.

Coordinate with vendors and internal departments to ensure timely delivery of

materials.

Accounts Payable Coordination (Temp Secondary Role – ~30%):

Process vendor invoices, match with purchase orders, and ensure timely and

accurate payments.

Reconcile discrepancies between invoices and deliveries or purchase orders in

coordination with procurement and receiving teams.

Maintain accurate AP records and assist with month-end closing procedures.

Support audits by providing necessary documentation and transaction history.

Communicate with vendors to resolve payment inquiries or issues.

Qualifications:

Experience in production scheduling, supply chain planning, or related operations

role.

Working knowledge of accounts payable processes and general accounting

principles.

Proficient in Microsoft Office (especially Excel).

Strong organizational and problem-solving skills with high attention to detail.

Excellent communication and cross-functional collaboration abilities.

Preferred Qualifications:

Background in manufacturing or industrial operations.

Experience using accounting software or integrated ERP systems (e.g., SAP,

NetSuite, QuickBooks).

Familiarity with lean manufacturing or continuous improvement processes.

Full-time