Toki - Admin Clerk - 1.0 FTE

24-25 - Toki - Admin Clerk 10-month - 1.0 FTE (40 HPW)

Toki Middle

Toki Middle

27.95 - 27.95 Hourly Wage

MMSD is seeking highly motivated and energetic applicants for openings for the 2024-2025 school year. The Madison Metropolitan School District actively seeks and encourages women and candidates of color to apply.

Becoming a Model School District

The Madison Metropolitan School District is committed to being anti-racist, culturally responsive, and inclusive. We have a simple but bold vision - to ensure that every school is a thriving school, fostering the growth of every student so they graduate from high school ready for college, career and community.

Our strategy is captured in our strategic framework, and centers on three major goals: that all children achieve academically, that our schools are places where children and adults thrive, and that our Black youth excel at school. To achieve this vision, we seek to retain staff in all positions, who are committed to being anti-racist, culturally responsive, and inclusive. Staff who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families and staff.

We firmly believe and are here to create a work environment that is challenging and rewarding, while supporting you in your career path. We aim to foster, cultivate, and retain a skilled workforce that supports and mirrors the diversity of our student population.

We know this vision doesn't come to life without dynamic leaders in every school. For more information on our teacher screening and selection process, please visit our TEACH Madison webpage.

About This Posting

This is an "applicant pool" posting. It does not signify that vacancies actually exist at this time. The purpose of this posting is to develop a pool of qualified applicants, should vacancies become available. For more information about teaching at MMSD and about our application process, go to

About Our District

The Madison Metropolitan School District is the second largest school district in Wisconsin. The district serves a beautifully diverse population of more than 27,000 students. More than half are students of color. Almost half come from low income households. Nearly one third are English Language Learners, and more than 100 languages are represented in our schools. Madison schools are committed to making this district a place where every child thrives.

Purpose of the Position:

Under the supervision of the Assistant Principal, this position is responsible for clerical tasks of the office.

Education, Knowledge, Skills, and Abilities to perform essential job functions

Ability to manage and maintain a welcoming, non-judgmental, and professional main office atmosphere to include positive customer service while speaking on the phone, responding to people through security systems, and people in person.

Advanced knowledge of computers and district word processing (i.e., creating forms, graphs, tables, calendars, merge documents), specifically Microsoft Office, Excel, Publisher, Google Docs, & Infinite Campus

Advanced knowledge of and proficiency with Oasys, School Messenger, Class 7, Kronos, Munis, Subfinder, Infinite Campus, Microsoft Suite, Gmail, and Google Docs

Ability to use Google Docs, digital media downloading, and create slideshow production

Ability to strategically assign staff to supervision duties balancing multiple schedules

Ability to maintain an organized and efficient office environment

Ability to manage time effectively, work independently, problem-solve, multi-task, and make sound judgments

Advanced keyboarding skills are required. Skills tests in this area will be used to consider candidates

Demonstrated skill in positive and professional communication with the ability to maintain confidentiality and composure during stressful situations

Strong oral and written communication skills

Ability to file, sort, and distribute mail

Ability to create letters and memos

Strong knowledge of Infinite Campus with the ability to navigate the multiple data resources to include student management, report card management, use of Ad Hoc filter, behavior management, course scheduling, Data Dashboard, and other data collection needs

Ability to communicate effectively with Senior clerk and administrators about workload and office needs

Advanced knowledge of and proficiency with computers and district software, such as Oasys, School Messenger, Class 7, Kronos, Munis, Subfinder, Infinite Campus, Microsoft Suite, Publisher, Gmail, and Google Docs

Qualifications

Native-like fluency in Spanish and English preferred

Experience working in a school setting with demonstrated cultural competence in working with a diverse family population, student enrollment processes, safety drills, and attendance procedures

Experience working cross-culturally and/or commitment to work toward improving one's own cultural competence, ie valuing difference/diversity, recognizing personal limitations in one's skill and expertise, and having the desire to learn in these areas

3 years successful secretarial experience or a combination of secretarial experience and formal secretarial training equivalent to 3 years, including computer mastery

Physical Requirements

Tasks involve the ability to exert moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching, crawling, lifting, carrying, pushing, and pulling objects and materials of moderate weight, twenty to fifty pounds.

Environmental Adaptability

Ability to work under general safe and comfortable conditions where exposure to environmental factors is minimal and poses little to no risk of injury.

Tasks are regularly performed in safe and comfortable surroundings without exposure to adverse environmental conditions

The Madison Metropolitan School District is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.