Office Administrator

Satbir Bhullar Mortgages Inc

Office Administrator

Salary: $35.00/Hourly

Job Type: Full-Time, Permanent

Language: English

Start Date of Employment (Approx.): As soon as possible

Minimum Education: High School

Positions Available: 1

Job Location(s)

32056 South Fraser Way suite 3

Abbotsford, British Columbia

V2T 1V7

Job Description

Establish and maintain office procedures to support efficient mortgage application processing, document handling, and client communication

Oversee day-to-day administrative operations, ensuring smooth workflow across intake, underwriting, compliance, and funding departments

Review and respond to client, lender, and legal correspondence in a professional and timely manner

Prioritize administrative tasks and ensure deadlines are met, especially during time-sensitive stages such as pre-approvals and closings

Coordinate staff schedules to maintain consistent office coverage and support deal flow

Organize and schedule appointments, including client meetings, appraisals, lender calls, and notary signings

Maintain organized digital and physical filing systems, ensuring mortgage applications and compliance documentation are properly stored and accessible

Track and manage office supplies and equipment, placing orders as needed and ensuring operational readiness

Generate regular reports for management, including status updates on mortgage files, administrative performance metrics, and deal pipelines

Maintain and update databases, including lead information, referral partners, lender contacts, and deal tracking

Assist with compiling expenses and operational data to support budgeting, payroll, and broker commission reconciliation

Experience: 1-2 years of experience in lending industry required

How to Apply

Email: info@satbirbhullar.ca

By Mail:

27007 - 26th Avenue

Aldergrove, British Columbia

V4W 3N6