Office Admin Assistant

Job Description

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Office Admin Assistant

Full Time

Monday - Friday, 8:00 AM - 5:00 PM, No Evenings or Weekends

$19 - $21 Hourly

Medical, Dental, Vision, Life Insurance, AD&D Insurance, STD / LTD

401K / Matching

Paid Time Off

Employee Discount

Essential Duties

Maintain, scan, and file invoices / credits / statements / bills, etc.

Reconcile invoices with credits

Reconcile monthly vendor statements

Pay monthly vendors / bills

Maintain relationships with vendors, including resolving any discrepancies, disputes, or payment issues.

Maintain QuickBooks Online, including but not limited to, verifying and categorizing credit card and bank feed transactions, creating rules, identifying and resolving discrepancies, ensuring accurate financial records

Track and report shop supplies / expenses

Create and maintain Google Sheets using formulas, conditional formatting, macros, ect.

Create and maintain Google Docs, Forms, and Slides

Create Google Calendar reminders for Management

Research new vendors and report to Management

Renegotiate discounts / pricing - For example Spectrum, Sirius XM

Audits - detailed review of vendors, employee travel / training receipt

Analyze data and generate reports or insights as needed

Order supplies as needed

Answer the phone as needed

Assist with Shuttles as needed

Assist with special projects as needed

Other duties as requested by Management

Qualifications

Must have Associate degree or equivalent

Bachelor degree in Business Administration is preferred

Must have 3+ years of Office Admin experience

Must have strong knowledge of QuickBooks, QuickBooks Online is a plus

Must have strong knowledge of Google suite including Sheets, Docs, Forms, Slides, and Calendar

Must be able to learn proprietary software - TekMetric, WickedFile, WorldPac Speed Dial, etc.

Prior experience in the automotive repair business or related industry is preferred

Must possess a valid driver’s license and be insurable through FCH’s provider

Must be able to lift and / or move up to 25 pounds

Skills

Must be self-motivated, organized, and flexible

Attention to detail is a must

Ability to work independently

Positive team player with proactive attitude

Must be experienced in handling a wide range of administrative support related tasks

Must be able to multitask and prioritize effectively while maintaining composure

Must be able to manage your time effectively to meet deadlines and prioritize tasks

Willingness to adapt to changing circumstances, tasks, or work environments

Ability to remain calm and composed under pressure or in challenging situations

Ability to identify issues and implement solutions independently

Must possess excellent verbal and written communication skills

Ability to work collaboratively with others in a team setting

Ability to build rapport and effectively interact with colleagues and clients at all levels

Must be able to demonstrate a high level of professionalism in conduct and appearance

Must understand the importance of confidentiality, especially regarding sensitive company information

Must possess excellent customer service and communication skills

Must be proficient in typing with a high degree of accuracy and speed

Must possess basic math skills

Experience working with multi-function printers and scanners is preferred

First Class HALT - Why Work Here?

First Class HALT is the premier independent Honda, Acura, Lexus and Toyota repair facility with locations in the Upstate. We are looking to add an Office Admin Assistant to our First Class HALT family. We have built a culture that challenges the automotive status quo, rewards excellence and provides a comfortable life for its team members. We are always innovating, making improvements and setting the bar higher for ourselves. We do not believe in a commission based pay structure, weekend work schedule or presenting dishonest recommendations. We do believe in a team first environment, great work life balance, and promoting both professional and personal growth.

Full-time