FMCSA DOT Coordinator

The FMCSA DOT Coordinator Role is a remote position whose key responsibility is day-to-day oversite of company drivers via ELD management and other safety systems. Additionally, the Coordinator assists the EH&S CPNA Safety Manager and EH&S Safety Supervisor in providing overall transportation, safety support and guidance to the company. In addition to championing a safety culture across the company, this role oversees safety systems and activities to maintain oversight of regulatory compliance status; provides training to CMV operators; coordinates and conducts audits and inspections of the transportation safety management process; and monitor metrics reflecting performance. Lastly, this team member will be responsible for performing activities deemed necessary by Logistics leadership.

Responsibilities

Record of Duty Status (RODS) and supporting document retention

Auditing driver’s RODS

Ensuring drivers are operating within hours-of-service limits (monitored daily)

Manage driver logs to ensure timely and accurate completion, as well as compliance with Federal DOT regulations to include hours of service violations.

Auditing driver’s RODS

Assist drivers with log issues & ensure FMCSA compliance.

Software support, interacting with vendor and driver in troubleshooting and training on ELD hours of service application.

Monitor Driver daily Hours of Service (HOS) & follow-up with front line leaders / dispatch.

Monitor unassigned drive time.

Distribute eight days of logs to drivers as required.

Provide sub unit Lease Provider ELD credentials to drivers.

Set up Geotab driver profiles / login credentials.

Archive Geotab driver profiles who are no longer active.

Monitor driver logs confirming ELD form & manner requirements – BOL, load #, annotations etc.

Monitor driver logs to confirm drivers are certifying their logs daily as required.

Ensure reports are distributed to the correct contacts & site locations

Daily interaction with drivers via phone, email, ELD

Monitor High Idle and work with CPNA Logistics Maintenance Manager

Monitor ELD safety telematics daily to include speeding, harsh brake, harsh cornering, seat belt, and high idle.

Monitor ELD electronic Equipment pre/post trip.

Monitor ELD daily vehicle inspection report.

Work with Front Line leaders and CPNA Logistics Team/Facility EH&S and the driver’s supervisor on a corrective action plan.

Manage driver and fleet scorecard to track overall safety and compliance performance.

Monitor electronic Pre/post-trip process via ELD.

Assist CPNA Maintenance team with Vehicle Maintenance records for all commercial motor vehicles (3rd party vendor can maintain vehicle maintenance files)

Assist CPNA Maintenance team with Preventative maintenance schedule on all CMVS & trailer (quarterly)

Qualifications

Two years of transportation safety management experience

CMV driving experience (preferred by not required)

Working knowledge of federal and state safety laws, particularly FMCSR and OSHA standards

Understand and apply meaningful operations and safety performance metrics.

Ability to plan and execute events, and safety meetings.

Organization and attention to detail

Adaptability, multi-tasking ability, sense of urgency

Confident decision-making skills, problem-solving skills, issue resolution skills

Deep understanding of legal safety guidelines, specifically in the transportation sector

Ability in producing reports.

Good knowledge of data analysis and risk assessment

Excellent organizational and motivational skills

Outstanding attention to detail and observation ability

Exceptional communication and interpersonal abilities

Demonstrated results in establishing strategic goals and metrics for measuring success.

Knowledgeable and competent in behavioral-based safety programs.

Knowledge and experience with transportation systems and technology.

Computer application skills to include Excel, Word, PowerPoint, Tableau.

Regular Full-Time