Administrative Assistant - General Construction

Job Overview

We are seeking a detail-oriented and proactive Administrative Assistant to support our team in a fast-paced office environment. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a knack for multitasking. This role is essential in ensuring the smooth operation of our office and providing exceptional support to both staff and clients.

Duties

Manage and maintain office files, ensuring all documents are organized and

easily accessible.

Operate phone systems to handle incoming calls, direct inquiries, and

provide information as needed.

Assist in scheduling appointments and coordinating meetings for team

members.

Utilize Google Suite for document creation, data entry, and communication

purposes.

Maintain office supplies inventory and place orders as necessary to ensure

adequate stock levels.

Support the team with clerical tasks such as typing documents, preparing

reports, and filing paperwork.

Provide bilingual support in Spanish when interacting with clients or

handling correspondence.

Collaborate with various departments to facilitate effective communication

and workflow within the organization.

Qualifications

Minimum 5 years experience as a Construction Administrative Assistant

Minimum 3 years experience with NYC public projects - School Construction

Authority (SCA)

Strong organizational skills with the ability to prioritize tasks effectively.

Proficient in using computer systems and software applications, particularly Google Suite.

Excellent verbal and written communication skills; bilingual proficiency in

Spanish is a plus.

Familiarity with phone systems and basic clerical duties is desirable.

Ability to work independently as well as part of a team in a dynamic

environment.

Attention to detail and a commitment to maintaining confidentiality in all

aspects of work.

If you are an enthusiastic individual looking to contribute to a collaborative team

while honing your administrative skills, we encourage you to apply for this

opportunity!

Job Type: Full-time

Pay: $60,000.00 - $80,000.00 per year

Benefits:

Health insurance

Paid time off

Schedule:

8 hour shift

Experience:

Construction administrative: 5 years (Required)

Ability to Commute:

New York, NY (New York County) (Required)

Work Location: In person