Facilities Coordinator

Job Description

Salary: DOE

POSITION SUMMARY

The Facilities Coordinator will maintain efficient operation of the job sites related to The Pointe Malibu Recovery Center.

Role and Responsibilities:

Oversees all activities related to the building, making sure that health and safety standards are met and arranging for repairs when needed.

Track expenses and coordinate with external vendors.

Maintain and update administrative policies and processes.

Set up, maintain and organize departments central files, information, filing, and messages.

Maintain the upkeep of the facilities and all systems such as the HVAC, fire and security alarms, etc.

Coordinate and train facility maintenance employees and contractors as needed

Provide a safe environment for staff, visitors, and participants.

Maintain kitchen supplies and equipment and reordering them as necessary

Restocking needed supplies such as paper.

Managing building and equipment maintenance schedules.

Responding to urgent maintenance calls.

Preparing for emergencies by creating building evacuation and other action plans.

Testing building security systems and promoting safety within the building.

Managing equipment and supply needs, including furniture, telecommunications, kitchen appliances, office equipment and supplies, and climate control.

Liaising with vendors and suppliers on behalf of senior managers.

Reporting to program leads on a regular basis.

Supervising cleaning crews and maintenance workers.

Documenting processes and keeping maintenance records.

Monitoring maintenance budget spending.

JOB QUALIFICATIONS & REQUIREMENTS

Education:

A completed course in facilities management will be advantageous.

Experience:

Experience with project management, or similar..

A minimum of 2 years of experience in facility coordination, project management, or real estate.

Knowledge, Skills, Abilities, and Competencies:

Ability to communicate effectively, both orally and in writing; read and interpret written information; write clearly and informatively; edit work for spelling and grammar.

Experience and knowledge of building and equipment maintenance.

Extensive experience in building and equipment maintenance.

Advanced knowledge of maintenance planning and schedules.

Ability to respond to building and equipment emergencies.

In-depth knowledge of building safety regulations and security protocols.

Proficiency in office software, such as Microsoft Word and Excel.

Excellent organizational and communication skills

Ability to speak clearly and persuasively in positive or negative situations; listen and get clarification; responds well to questions.

Knowledge of organization, communication and interpersonal skills.

Ability to exercise sound judgment, be attentive to detail, and maintain a positive attitude.

Calm and direct communication skills; even in emergency situations.

Ability to maintain confidentiality of all medical, financial, and legal information.

Ability to complete work assignments accurately and in a timely manner.

Knowledge of office equipment such as copiers and scanners.

Ability to professionally interact and communicate with medical providers, billing agencies, and when appropriate with clients, client family members, referral sources and vendors.

Willingness to take the initiative with tasks and duties.

Willingness to contribute and effectively work in a team environment.

Able to manage ones own time and to effectively complete duties and tasks required for position.

Ability to adhere to the Professional Code of Conduct.

Applicable State Requirements:

Must meet pre-employment screening requirements and maintain all applicable state and job related guidelines for background screening, fingerprinting, drug testing, health screening, DMV, Insurance, CPR/Basic First Aid and license/credential verifications. A valid Driver's License is required.

PHYSICAL REQUIREMENTS OF POSITION

Talking: Frequently conveying detailed or important instructions or ideas accurately, clearly, or quickly.

Hearing: Able to hear average or normal conversations and receive ordinary information.

Repetitive motion: Frequent and regular use of the wrists, hands, and fingers to make small movements such as typing or picking up small objects. Normal fine and gross motor control of fingers and hands.

Seeing: Visual acuteness necessary for the proper evaluation of a patient and to prepare or inspect documents or other materials. Ability to accurately view computer monitors.

Physical: Frequent sitting, standing, walking, bending, stooping, driving, and climbing stairs. Occasional lifting up to 50 lbs, kneeling, crouching or squatting.

WORKING CONDITIONS

Work is sedentary or ambulant. Occasional physical exertion (lifting 30 or more pounds, walking, standing, stooping, sitting, climbing, stretching, reaching, etc.) to support patient weight in case of emergency situation or patient disability requiring assistance in walking, standing, etc.

Part-time