Junior Recruiting Assistant

Job Description

Job Posting Title Junior Recruiting Assistant

Job Description

Job Title: Junior Recruiting Assistant

Department: Human Resources / Recruitment

Reports To: Recruitment Manager

Location: 104 North 63rd Street, Philadelphia, PA 19139

Status: Full-Time (In-Office Only)

Work Schedule: Monday – Friday

Pay Schedule: Weekly Pay (Every Friday)

Job Summary

The Junior Recruiting Assistant provides key administrative, operational, and creative support to the Recruitment Manager. This in-office, full-time role is ideal for someone detail-oriented, tech-savvy, and passionate about recruitment and employee retention strategies. You will assist with the hiring process, candidate communications, and contribute ideas to improve the recruiting and retention experience.

Key Responsibilities

1. Administrative & Email Communication

Draft and send professional email communications to candidates and hiring managers

Organize and maintain recruitment email correspondence

Prepare offer letters, employment contracts, and hiring documents

2. Interview Scheduling & Candidate Support

Schedule interviews and coordinate meetings

Follow up with candidates throughout the hiring process

Send interview confirmations, reminders, and rejections

3. Job Posting & Resume Screening

Post and maintain job ads across platforms (including ADP)

Screen resumes and pre-qualify applicants

Assist in sourcing through job boards and social platforms

4. Document Collection & Compliance

Assist in background checks, reference checks, and employment verification

Ensure accurate collection and filing of onboarding documents (I-9s, IDs, tax forms)

5. Onboarding & Training Support

Help assemble new hire paperwork and welcome packages

Support new hire orientations and training sessions

Ensure paperwork is complete prior to the first day of work

6. Reporting & Spreadsheet Creation

Maintain recruitment logs and generate reports

Use Excel or Google Sheets to track applicants, interview outcomes, and recruitment metrics

Organize hiring data and assist in trend analysis

7. Ideas for Recruitment & Retention

Offer suggestions and assist in implementing recruitment campaigns

Contribute to employee engagement and retention strategies

Help brainstorm ways to improve the candidate and employee experience

Compensation & Benefits

Weekly pay (every Friday)

Competitive salary

Paid Time Off (PTO)

401(k) Retirement Plan

Medical Benefits after 90 days

Accessible by public transportation

Required Qualifications

High school diploma or equivalent (Associate’s or Bachelor's preferred)

Strong written and verbal communication skills

Proficient in Microsoft Office (especially Excel) and email platforms

Detail-oriented with excellent organizational skills

Able to generate and present new ideas to improve processesCompany Description

Team Clean is a Certified as a women’s business enterprise by WBENC – the Women’s Business Enterprise National Council and as a minority enterprise by the National Minority Supplier Development Council.

In 2014, Pennsylvania Governor Tom Corbett recognized Team Clean with the Governor’s ImPAct Award as one of 50 outstanding Pennsylvania companies creating jobs, developing ideas, reaching new markets and making positive contributions in local communities.

In December 2016, Donna was honored by the Philadelphia Business Journal as a “Change Driver” as part of the 2016 Most Admired CEO Awards. She had previously been one of the inaugural recipients of the Most Admired CEO Awards in 2014.

Working with Team Clean employees who are passionate about their mission is an honor. Come join us!

Full-time