Tender Specialist

Duties & Responsibilities

- Developing, reviewing, and improving administrative policies and procedures.

- Coordination, compilation, and completion of RFQ/RFP/RFI - Draft Proposal and Pricing, File, tender documents, and Bid Packages for client evaluation in line with detailed terms of references.

- Managing the full bidding process ensuring effective execution and timely submission (Internal and External Deadlines)

- Monitoring the bid management to ensure it is aligned with the tender requirements.

- Overseeing and tracking progress (Draft Pricing, Returnable, Draft Proposal, file compilation)

- Collecting, organizing, and storing information using computers and filing systems.

- Attending briefings where necessary and compiling minutes thereof.

- Assisting with relevant tasks and administrative requirements as and when required.

- Following up on tender results

- Research potential business for example looking at adverts and tenders.

- Responsible for the bidding process and preparing bid templates.

- Adhere to bid response guidelines.

- Ensure tenders are clearly read and that functional requirements are fully met.

- Creating documents to ensure tenders are 100% compliant e.g. drafting of documents and references to meet functional requirements.

- Provide analysis and recommendations for bid decisions.

- Maintain an accurate filing system with specific reference to supplier and tender documentation.

- Preparing the files and documentation for tenders.

Create and assist with client presentations.

- Ensure that tender submissions are completed on time and make required arrangements for the tender to reach the client before the closing time.

Job Requirements:

- Degree in Administration or Related

- Tendering, project management, sales, and customer relation certificates will be advantageous.

- Valid Code B Driver’s License and own vehicle advantageous

- Must be a South African Citizen

- 5 Years + in the Bidding/Tendering Environment

- Supervisory skills

- Computer literate and proficient in the use of MS software particularly Word, Excel, Outlook, PowerPoint.

- Project management, execution, and influencing skills

- Attention to detail and quality

- Outstanding oral and written communication skills

- Ability to develop relationships at all levels of an organization

- Ability to multitask on projects

- Managing and leading of multiple bid cycle

- Proposal writing

- Bid file compilation and understanding of bidding compliance evaluation/functionality requirements

- Experience in completing the bid cycle from start to finish

- Tendering / New business development

- Experience in submitting sound and compliant bid files

- Preparing quotations

- Proven ability to meet deadlines

- Paying attention to detail

Only apply via email if you meet the above requirements.

Working hours: Monday - Friday and every alternative Saturday, 07:30 - 16:30

Email CV, Certificates, and salary expectations to: