Staff Accountant

Job Details

SUN Behavioral Columbus LLC - Columbus, OH

Full Time

High School/GED

None

Days

Finance

Description

Position Summary:

Responsible for the processing of payroll, invoices and payments for the facility. Invoices, credits and payments are processed through the computer system. Assists CFO with month end. Performs minor secretarial duties. Participates in the department's performance improvement and continuous quality improvement (CQI) activities.

Position Responsibilities:

Clinical / Technical Skills (40% of performance review)

Inputs approved vendor invoices into HCS and scans in backup documentation.

Processes payments in a timely manner for vendors.

Audits invoices against approvals for correct vendor information, items, quantity and price.

Ensures payments are made to vendors according to the terms.

Monitors invoices for correct information; investigates invoice or payment errors.

Processes credits to department cost centers when applicable.

Calls vendors to follow up on any missing invoices.

Utilizes vendor websites to download invoices when available.

Processes EFT vendor payments in a timely manner.

Verifies that all EFT vendor payments from bank statement are in HCS prior to AP month end closing.

Closes and balances AP to GL per month end calendar.

Runs AP Open Vouchers Report from HCS, sends to CFO for selection & ensures that funding approval has been received from Corporate before processing AP checks.

Setup new vendors, maintain W-9 file and process annual 1099s.

Prepares and submits sales tax filing before due date.

Communicates Missed punches and other potential payroll errors to managers daily.

Communicates employees approaching overtime daily to managers as needed.

Prepares daily FTE report each day with attention to accuracy.

Reconciles FTE report on required day of pay period and prepares the final reconciliation after payroll has processed.

Audits Paycom vs PAFs & offer letters produced by HR.

Audits employee change reports to ensure all changes have appropriate backup from HR.

Make notes on payroll preview report explaining any variances to expected hours, dollars, new employees, highlight overtime, bereavement (to doublecheck compliance with handbook policy), deductions, training or any other unusual items.

Submit payroll preview to CFO on Tuesdays of payroll week by noon CST for review (holiday weeks by Monday end of day).

Submits final payroll by 1:30 pm CST Wednesday on payroll week (holiday weeks by 12:30 CST Tuesday).

Prepare payroll journal entry once payroll has been processed.

Cut manual checks to 2100.2111 in AP system and save in HCS for submission, then ensures manual check number is entered into Paycom and submitted for processing.

Prepare and post GL entries as assigned for CFO approval.

Analyze financial statements and assist with month-end close reporting.

Perform other duties as assigned.

Safety (15% of performance review)

Strives to create a safe, healing environment for patients and family members

Follows all safety rules while on the job.

Reports near misses, as well as errors and accidents promptly.

Corrects minor safety hazards.

Communicates with peers and management regarding any hazards identified in the workplace.

Attends all required safety programs and understands responsibilities related to general, department, and job specific safety.

Participates in quality projects, as assigned, and supports quality initiatives.

Supports and maintains a culture of safety and quality.

Teamwork (15% of performance review)

Works well with others in a spirit of teamwork and cooperation.

Responds willingly to colleagues and serves as an active part of the hospital team.

Builds collaborative relationships with patients, families, staff, and physicians.

The ability to retrieve, communicate, and present data and information both verbally and in writing as required

Demonstrates listening skills and the ability to express or exchange ideas by means of the spoken and written word.

Demonstrates adequate skills in all forms of communication.

Adheres to the Standards of Behavior

Integrity (15% of performance review)

Strives to always do the right thing for the patient, coworkers, and the hospital

Adheres to established standards, policies, procedures, protocols, and laws.

Applies the Mission and Values of SUN Behavioral Health to personal practice and commits to service excellence.

Supports and demonstrates fiscal responsibility through supply usage, ordering of supplies, and conservation of facility resources.

Completes required trainings within defined time periods, as established by job description, policies, or hospital leadership

Exemplifies professionalism through good attendance and positive attitude, at all times.

Maintains confidentiality of patient and staff information, following HIPAA and other privacy laws.

Ensures proper documentation in all position activities, following federal and state guidelines.

Compassion (15% of performance review)

Demonstrates accountability for ensuring the highest quality patient care for patients.

Willingness to be accepting of those in need, and to extend a helping hand

Desire to go above and beyond for others

Understanding and accepting of cultural diversity and differences

Qualifications

Education

Required: High school diploma or GED

Preferred: Bachelors degree in Finance, Business Administration, or equivalent

Maintains education and development appropriate for position.

May substitute experience for education

Experience

Required: Two (2) years of experience in clerical accounting, to include one (1) year of payroll experience.

May substitute education for experience