Administration Officer

Requisition ID: 77468

Job Category: Administration/Support

Location: Newcastle, New South Wales, Australia

With over six decades of business and technical experience in the mining, energy, and infrastructure sectors, we see challenges evolving in every industry. We respond quickly with solutions that are smarter, more efficient, and innovative. We draw upon our 9,000 staff, with experience in over 150 countries, to challenge the status quo and create positive change for our clients, our employees, and the communities we serve.

As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.

An opportunity has arisen for a confident, outgoing, customer focused individual to join our friendly Corporate Services team as an Administration Officer in our Newcastle office supporting our Northern NSW Region.

As the successful candidate, you will:

Provide building inductions and maintain access / records

Receiving and sorting incoming and outgoing mail / couriers

Ordering various supplies

Delivery of supplies throughout the office

Maintain tidy presentation of facilities including meeting rooms

Furniture set ups / rearrangements / relocations

Management and coordination of building maintenance requirements

Coordination of office events including, presentations, safety huddles and social events

Assist project engineers with formatting of documents and preparation of submissions to clients

Travel coordination

Supporting safety and quality initiatives

Servicing document archiving request

Establish and manage working relationships with clients, team members and managers to ensure delivery of high quality of services

Reception of office visitors

Manage / maintain office vehicle(s)

You bring to the role:

We are looking for candidates with a strong customer focus, team work skills and exceptional interpersonal skills. You will provide exceptional quality administration and facility services to our clients and staff whilst building positive working relationships. You will be proficient with the use of Microsoft Suite and basic data entry skills with a 'can-do', self-motivated attitude. We strive to maintain a culture that welcomes diversity of thought, individual contribution and team collaboration.

Hatch are committed to the ongoing development of its staff and will work with the successful candidate to provide appropriate training where required.

Why join us?

Work with great people to make a difference

Collaborate on exciting projects to develop innovative solutions

Top employer

What we offer you?

Flexible work environment

Long term career development

Think globally, work locally

As an accredited Employer of Choice for Gender Equality (WGEA) and Equal Opportunity Employer, we are committed to fostering a workforce in each of our locations that reflects the diversity of the communities in which we operate. Within Australia, this includes supporting and encouraging a flexible workplace and a comprehensive benefit offering. If you have any special needs requirements, please discuss with us and we will do our utmost to accommodate your request.

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