Business Office Accounting Assistant

Job Description

Salary: $40,000 - 50,000.00 annual salary

Job Title: Business Office Accounting Assistant

Reports to: Business Manager

Salaried or Hourly: Salaried

FLSA Status: Non-Exempt

Normal Work Hours:40 hours per week

Annual Days: 260 days

Salary: $40,000 - $50,000.00 annual salary

*Must be able to lift up to 50lbs*

Accounts Payable

Match invoices to Purchase Orders and packing slips

Scan and enter invoices and all other related documentation into the accounts payable software

Enter payable information into the accounts payable software

Obtain Business Manager approval for payables

Attach appropriate vendor documentation (coupons, entry forms, etc.) to checks

Ensure checks are mailed or delivered the same day they are printed

Receiving Orders

Handles all deliveries on the Corona campus on a daily basis with a strict adherence to package delivery policy and procedure

Placing Orders

Place orders by Purchase Order or Credit Card as required with a strict adherence to ordering policy and procedure

Payroll

Assist in the monthly payroll process with timesheets, data entry, leave detail entry

Reconcile monthly payroll liability invoices

Submit reports and payments for state and federal taxes, PERA, and vendors as required

Student Fees

Responsible for tracking student fees and recording them in the student information system

Campus Runner

Between campuses / buildings daily

Occasional off campus trip as needed (Sams Club, bank deposit)

Inventory

Maintain database of school inventory

Perform annual inventory check

Lunch Program

Works with district provider to oversee and maintain school lunch program

Supervise school lunch personnel in coordination with the district kitchen manager

Work in the kitchen as a substitute when necessary

Online Payment System

Create payment postings per the online payment request form

Monitor payments and create reports when required

Filing

Maintain hard copies and scans as needed

Maintain comprehensive and orderly files

Bank Deposits

Reconcile school funds and create bank deposits

Record transactions as needed

Human Resources

Work with the HR Department personnel to coordinate benefit deductions for payroll.

Ensure employee payroll files are kept in order and comply with regulations.

Education and Experience

Must possess an Associate Degree in Accounting; a bachelors degree in accounting, finance, or Business Administration preferred.

Must have experience working in an office environment, preferable working with money and data

Must be proficient in Microsoft products Word and Excel (Access experience is a plus)

Experience with accounting software or the ability to quickly learn is required

Experience with General Ledger entries and financial reporting is preferred.

Experience with the CO Chart of Accounts for Public Schools is preferred.

Fund Accounting experience is preferred.

Must be able to use a 10-key proficiently or become proficient within 3 months of the date of hire.

Must be a notary or be willing to become a notary within one month of the date of hire.

Budgeting experience is preferred.

Other Requirements

Must be able to multi-task and quickly learn and follow policies and procedures.

Must agree to follow all school policies and procedures as outlined in the Employee Manual and other written and/or verbal directives given by the Business Manager and/or Executive Director.

Uphold a strict level of confidentiality.

Must understand within two years of the date of hire financial reports such as a Balance Sheet, Budget to Actual, and General Ledger.

Must be able to perform mathematical calculations relating to payroll, employee leave, budgeting, and any other area of Business Office operations as required.

Must be able to work on an annual basis with the school auditor as directed by the Business Manager.

Assist school office personnel as needed and directed by the Business Manager

Other duties as assigned

The Business Office Assistant will work with the Business Manager as needed over time to learn all aspects of Business Office Operations.

Benefits:

Dental insurance

Health insurance

Life insurance

Long-term disability insurance

Paid time off

Vision insurance

Public Employees Retirement Association (PERA) a lifetime monthly benefit in retirement.

DISCLAIMERS

You are required to disclose relevant issues related to criminal history, employment history, and licensure history to apply.

All employees must submit to and pass a CBI / FBI fingerprint background check as a condition of employment.

The Vanguard School is subject to all federal and state laws and constitutional provisions prohibiting discrimination based on disability, race, creed, color, sex, sexual orientation, national origin, religion, or ancestry in its programs and activities.

Applicants who upload a copy of their transcripts or certifications to their application may choose to redact any dates included on the transcripts or certifications, including date of birth and dates of attendance/graduation/completion. An un-redacted copy will be requested if an employment offer is extended. In addition, submitted resums may also exclude dates of attendance or graduation for high school and/or post-secondary education.

Full-time