Human Resources Payroll Specialist

Payroll

Process weekly payroll for approximately 150 employees.

Gather and maintain employee records, including timesheets and update regularly.

Ensure compliance with employment laws and regulations in various states.

Verify working hours and pay rates and resolve discrepancies (accuracy).

Track employee, Vacation, Personal, Sick, and Holiday usage, etc.

Help employees with payroll questions and concerns.

401k funding and reconciliation.

Human Resources Administrative Assistance

Daily engagement with employees.

Assist in the employee lifecycle from recruiting and onboarding to offboarding.

Update and maintain household staff procedure manuals and cross training programs.

Research best practices, draft and implement new policies and procedures.

Assist with the communication and tracking of the performance management process.

Responsible for maintaining, distributing and filing new hire paperwork and the onboarding process.

Assist in the recruitment process.

Manage and maintain Human Resources records by recording new hires, transfers, terminations, changes in job classifications, and merit increases.

Assist with the administration of all employee benefits, open enrollment process and the preparation of annual notifications.

Work with IT to maintain and upgrade office equipment, and computer hardware and software as needed.

Liaison with other departments in New York Office.

Create training and progress reports for new employees.

Cross train peers for coverage.

Prepare and maintain a procedure’s manual.

General Office Administrative Assistance

Prepare employee presentations, preparing agenda, and other documents as needed for the team.

Assist on miscellaneous projects as they arise.

Maintain Emergency procedures handbook and contact lists.

General clerical duties including photocopying, fax, scanning, shredding, and sending mail out.

Cross train with other employees for full coverage.

Miscellaneous research projects to ensure compliance with all applicable laws and regulations.

Scan and save documents to the network.

Print documents and find files for the team.

Knowledge, Skills, Abilities, and Requirements

Bachelor’s degree required.

5-7 years of Payroll experience.

Experience with ADP Work Force Now system.

Knowledge of Excel, creating formulas and preparing printable reports.

Proficient in Microsoft Office and general computer usage.

Maintain a positive attitude and willingness to assist others with all team members.

Being punctual and reliable is key to working with other team members.

Proactively offer assistance to team members.

Excellent written and verbal communication skills.

Must be able to effectively communicate with all levels of personnel and external contacts.

Strong organizational skills and maintain a clean environment.

Ability to multi-task.

Must be able to maintain a high degree of confidentiality, ethics and professionalism.

Must be well organized and a self-starter.

Ability to work independently and within a fast-paced team environment, emphasizing accuracy and timeliness.

Diplomatic, tactful and discrete concerning confidential information with unquestionable integrity at all times.

Ability to physically perform the duties necessary for the job function.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned.