Receptionist

Job Description

We are offering a contract for a permanent employment opportunity for an efficient Receptionist in Bakersfield, California. In this role, you will be the initial point of contact for our organization, providing administrative support across various departments and ensuring that our front desk operations run smoothly.

Responsibilities:

• Manage the reception area, ensuring it remains tidy, well-stocked, and inviting for all visitors and staff.

• Greet guests promptly upon their arrival and direct them to the appropriate department or personnel.

• Manage incoming communications, including phone calls and emails, screening and forwarding them as necessary.

• Maintain a secure environment by adhering to safety procedures and managing access through the reception desk.

• Keep track of office supplies, placing orders when necessary to maintain sufficient stock levels.

• Organize and update calendars, schedule meetings, and manage any changes or cancellations.

• Handle daily incoming and outgoing mail and deliveries, sorting and distributing them as required.

• Carry out various clerical duties such as filing, scanning, photocopying, transcribing, and faxing documents.

• Use Microsoft Office Suite and other office equipment proficiently to perform various tasks.

• Provide accurate information to guests in person and via phone or email.• Minimum of 2 years of experience in a receptionist role or similar position.

• Proficiency in using a multi-line phone system and managing incoming calls effectively.

• Strong customer service skills, with the ability to professionally assist visitors and clients.

• Experience in data entry, ensuring accuracy and attention to detail.

• Ability to handle email correspondence professionally and efficiently.

• Excellent interpersonal skills to interact with team members and clients effectively.

• Proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft Word.

• Experience in organizing files and maintaining an organized workspace.

• Ability to schedule appointments accurately and manage the company calendar.