Office Manager Junior - Part Time

This is a part-time position (25 hours per week)

Join our Movement and Champion Restaurant Culture!

At TheFork we believe that the best things in life happen around the table, and we are on a mission to connect the world’s favorite restaurants and the broadest community of loyal diners.

Finding the best dining experience for our Diners community or boosting restaurant performance for our Restaurateurs Partners has never been easier thanks to our signature products:

TheFork App: our free restaurant discovery & booking app that helps you find your next table with ease.

TheFork Manager: our innovative software tool that digitizes restaurant operations, empowering our Restaurateurs to manage bookings efficiently and boost their revenue.

TheFork PAY and TheFork Gift Card: quick and easy ways to pay directly from TheFork app

At TheFork, we also believe that people truly make the difference. None of this would be possible without our vibrant Forkies community. Our strong core values—Better Together, Ownership, Respect, and Growth—are the guiding principles of everything we do, shaping our behaviors: “Come as you are,” “Dig in,” and “Make it Memorable”.

TheFork leads the restaurant booking market in Europe and operates in 11 countries. Our offices boast a fully international team working together in a flexible, multicultural, and constructive environment that provides everyone with space to grow, both professionally and personally.

To learn more about TheFork and our Forkies, explore our official site:

Reporting to the Office Manager in TheFork, the “Office Manager Junior” has a key role in the company to help with the office and work events organization and increase the employees’ satisfaction.

We are looking for an enthusiastic, fun and amicable person that loves to work with people and has exceptional organisation and coordination skills.

Key responsibilities

You will be responsible for the front desk of our Barcelona office:

Manage the front desk, becoming the welcoming face to our employees, clients and visitors and will liaise with staff and suppliers.

Organization and supervision of the general state of the office: meeting rooms, work and common areas, food court, cleaning service etc.

Propose improvements and carry out processes and standards of use of the office for employees.

You will be responsible for the day to day administration task of the company

Parcels/Ordinary Post

Receiving legal letters and sending them by post or email on behalf of TheFork’s legal department

Handling and sending out envelopes/packages

Processing shipments requested by the departments of the office

Be the office travel expert:

Being in charge of our travel booking platform Egencia to assist our staff: creating profiles, booking travel and hotels etc.

Management of supplies

Checking stocks and recurrent orders for coffee, tea, milk, snacks and other food products.

Ordering office supplies and consumables

Security

Supporting in providing access to employees, visitors and suppliers.

Others

Ensuring all sanitary measures established by the company are implemented and followed at all times.

Managing internal meeting room bookings (e.g. make sure they are all properly set for meetings, helping staff find alternative rooms)

Managing external meeting rooms if required

Ordering business cards for employees

Managing family events: ordering and sending presents for important events in the lives of employees

Handling daily administrative tasks and financial reporting, while also supporting the accounting department with invoicing and ensuring all purchases are properly justified.

Being a strong support for the Office Management team on corporate events: afterworks, team buildings, management seminars, global conventions, etc.

Being creative and proactive in internal communication to ensure every all employees have all the new information from the company, through channels such as Slack and email,

Supporting in employee onboarding & offboarding

Contributing to sustainability projects

The icing on the cake?

You’ll have a direct impact on the office experience for over 300 employees. Your ideas and initiatives will help shape a positive and sustainable work environment, ensuring that well-being remains at the heart of everything we do.

Your expertise in a nutshell:

Minimum 2 years of experience in the same position in a similar environment and similar sized company.

You are a detail-oriented, proactive and problem solving person

You have a positive, friendly attitude and enjoy working in a team

Excellent time management and prioritization skills

Experience in event organization would be a plus

Ability to develop effective working relationships with employees at all hierarchical levels along with good communication skills

Autonomous in your work and you like to take initiative

Fluent in English and Spanish (Excellent written and verbal communication skills in both languages is a requirement)

What we offer?

Flexibility and ability to work in a dynamic and changing environment

An awesome team (not everybody like our jokes, but we try our best)

A Permanent contract (that can be useful in life)

Competitive fixed salary, bonus and equity (yes, equity!)

Lunch vouchers available for each working day (because yes, we like to try our best restaurants)

International teams - More than 30 nationalities and 16 offices worldwide

️ Highly inclusive working environment

️ Lifestyle benefits that can be used to reimburse physical, leisure activities, family support, travel etc

Continuous learning and development programs

Free access to the Calm app

A program dedicated to help you have the best work/life balance

Health insurance fully covered by the company

Life Insurance and Disability at no cost to the employee

Amazing offices with dining, coffee point on each floor, and leisure area

Team building events (we love karaoke. A lot. A lot.)

If you are the right person and you are thrilled to join TheFork don’t miss this chance and apply.. we are waiting for you!

We believe that we are better together, and we welcome you for who you are. We endeavor to ensure that everyone - regardless of ability, age, socio-economic & cultural background, ethnicity, faith, gender, gender expression, gender identity, ideology, national origin, race, sexual orientation, marital status, or any characteristic protected under applicable law -has the opportunity to reach their full potential. At TheFork, we want you to bring us your unique perspectives and experiences, so we can collectively continue disrupting the restaurant industry and go from good to great.

TheFork is committed to a fair recruitment process. If you have special needs and require reasonable support during your application, interview, or participation in the selection process due to health conditions or disability, please direct your inquiries to . Our HR team will review the request and respond accordingly

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