TSC Office Coordinator

We are looking for an individual to join our team as an Office Coordinator at our Technical Services Center. This role is responsible for providing administrative and confidential support to the Director of Tech Services and General Manager Beet Seed Division. They will provide support for Tech Services, Beet Seed Division, Research Storage, Packaging & Warehouse, and the Quality Department and coordinate and maintain office procedures and workflow in an efficient manner for all areas.

The principal accountabilities of this position include, but are not limited to:

Lead and promote a positive work culture through Company Values of Safety, Integrity, Quality, Teamwork, and Accountability.

Provide administrative support with independent responsibilities to the above departments. Greets and directs visitors, screens and directs incoming calls that come to main number, maintain current phone listing, sort and distribute mail.

Review and audit expense accounts. Ensure all fiscal year-end activities are completed, and all invoices are paid or reported as INR and provided to Corporate A/P.

Set up and coordinate any meeting arrangements required by the various departments—room reservation, retirement parties, catered lunch, etc. This includes room preparation and post-meeting clean-up of food and any other required items.

Maintain effective filing system for quick retrieval. Keep list of publication subscriptions, process renewals, and update routing slips. Schedule maintenance & keep maintenance log for company pool vehicles. Maintain list of all vehicles, tractors, trailers for this site. Process vehicle license renewals and when tabs are received, give to whoever is responsible for the vehicle. Create, monitor, and release requisitions for above groups.

Approve invoices on a timely basis through Kofax for service and materials receipts for Tech Services and Beet Seed. Order and stock Office supplies for TSC and Beet Seed including all printer supplies. Assist cost center managers with SAP reports. Initiate 995s for capital jobs. Track capital projects on request and generate reports of information required.

Manage all vending in the building including ordering and stocking of beverage coolers. Serves as a Notary Public for the Tech Services Center.

Is a permanent member of the TSC Culture club.

Coordinates and works with the United Way committee to schedule and host events.

Other duties as assigned.

To be successful in this position requires office administrative skills, excellent oral and written communication skills normally gained through the completion of an associate’s degree in administration or through the completion of 2 to 5 years of previous office/administration experience. Knowledge and proficiency with the Microsoft Suite products and the ability to compose professional written communications is required. The incumbent must also be able to learn the Company’s various software applications and programs.

Compensation Range:

$18.34 - $22.92 /hr

Benefits Include:

Our benefits include eligibility for comprehensive medical insurance starting on day one.

In addition, we offer a health savings account, 401(k) retirement savings plan with a Company match and contribution, paid dental insurance paid basic life insurance, paid short and long-term disability, vision insurance, life insurance, flexible spending accounts, paid time off, paid sick leave, paid parental leave, paid volunteer opportunities and paid holidays. We also offer discretionary bonuses, tuition reimbursement, service awards, and a 24/7 employee assistance program with access to eight confidential visits with a licensed counselor at no cost. Some of these benefits are subject to eligibility criteria.

We are proud to offer such a comprehensive package to our employees and believe that it reflects our commitment to their well-being and success.

An Equal Opportunity Employer

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