Executive Assistant

About Us:

We are a boutique surety broker specializing in serving large publicly and privately held companies. We are the largest independent surety-only broker in the world and are committed to providing bespoke surety solutions. We are seeking a dynamic Executive Assistant to join our team.

The Executive Assistant will provide high-level administrative support to the Partner, Head of Financial Sponsors and Executive Vice President - Strategy & Firm Architecture. Reporting directly to the Partner and EVP, the Executive Assistant provides executive support in a one-on-two working relationship. The Executive Assistant also serves as a liaison to managing members and senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

The role objective:

Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.

The responsibilities include:

Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the company

Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the three leaders

Managing calendar(s) including scheduling internal and external appointments, confirming meetings, coordinating with other assistants

Preparing responses to communications directed to professional on significant and non-routine matters and having the authority to determine what correspondence to handle themselves (even if the executive reviews/signs off on the correspondence)

Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations

Coordinating on-going group meetings

Executing contracts on behalf of the professional

Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with

Completion of detailed corporate expenses including tracking receipts and reimbursements

Maintaining and organizing files

CRM entries for the professionals

Be responsive to emails/texts/phone calls, with contact outside normal business hours

Ad hoc projects

In office at least 3 times per week

Represent the company and the Team in a positive light through great follow-through skills and sound judgment

Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.

Qualifications:

R&P seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors.

The successful candidate should have:

5+ years of executive assistant experience supporting senior professionals

Ability to utilize discretion and independent judgment

Experience redirecting inquiries on behalf of a professional

Thrives in a fast-paced environment

Strong communication skills; high EQ

Highly organized with strong attention to detail

Ability to multi-task and prioritize competing tasks and deadlines

Perform duties with the highest level of confidentiality and integrity

Experience with coordinating travel arrangements

An autonomous worker with strong follow-through skills

Ability to build relationships with key players and management

Creative thinker

Extensive familiarity with Microsoft suite

Preferred Attributes:

Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.

Commitment to excellence - perform duties at the highest level possible on a consistent basis.

Excellent communicator - able to interact with people of all levels in a confident, professional manner.

Demonstrate ability and temperament to work with sensitive information.

Team player - have team-oriented experience and approach.

Service focus - dedicated to meeting the expectations of the Partner and other senior executives by maintaining effective relationships with interested parties.

Ability to think outside of the box with a sense of urgency.

Join the Rosenberg & Parker Team

Rosenberg & Parker is the largest independent surety-only broker in the world, specializing in providing bespoke surety solutions to large publicly and privately held companies. We pride ourselves on fostering an innovative, dynamic, and inclusive workplace, offering a challenging yet rewarding environment where performance is assessed based on competencies tailored to each role.

Our Commitment to Diversity, Equity, & Inclusion

Rosenberg & Parker is deeply committed to creating a culture of diversity, equity, and inclusion. We encourage individuals from all backgrounds to apply. We provide reasonable accommodations for applicants and employees to perform essential job functions due to disability, religious beliefs, or other reasons protected by applicable law. If you need a reasonable accommodation during the application process, please contact .

The pay range for this position at commencement of employment is expected to be between $70,000 to $75,000 per year. Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The base salary range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. Final offered may be outside of this range based on other reasons and individual circumstances.

Additionally, salary wages may be only part of the total compensation package. The total compensation package for this position will also include eligibility for an annual discretionary bonus.

Benefits

We provide eligible employees with a comprehensive and highly competitive benefits package, which includes:

Health, vision, and dental insurance

Life and AD&D insurance

Short-term and long-term disability insurance

Flexible Spending Account and Dependent Care Flexible Spending Account

401(k) plan

Generous paid time off

Paid holidays

Paid Parental Leave

Hybrid work from home schedule

Flex Time

Headspace EAP

Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an "at-will position" and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, company or individual department/team performance, and market factors.

Important Notices

The duties and responsibilities outlined in our job openings provide a general overview and may not encompass all tasks associated with this position. Additional assignments or adjustments to responsibilities may be made as needed, at R&P's discretion.

We consider for employment qualified applicants with arrest and conviction records, in compliance with applicable state and municipal Fair Chance Laws and Ordinances.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. Violations of this law may result in criminal penalties and civil liability.

We do not accept unsolicited resumes from search firms. Resumes submitted to any employee via email, the Internet, or directly without a valid written agreement will be considered property of Rosenberg & Parker, and no fee will be paid if the candidate is hired.

Rosenberg & Parker does not publish salary ranges externally. Any salary estimates listed on third-party sites were not provided by us and may not be accurate.