Executive Legal Secretary

The Columbus office of BakerHostetler has a unique and exciting opportunity to support the Managing Partner. This role is fast-paced and requires attention to detail, legal support experience and a dynamic personality. The Executive Legal Secretary must be strategic, driven, highly organized, independent, proactive and possess excellent time management skills. The position requires the ability to think creatively and exercise a high degree of independent judgment when necessary.

Responsibilities:

Calendar management - proactively manage calendars by scheduling meetings, appointments, and conference calls, with internal and external clients

Legal support - provide support to a group of attorneys within the business group

Travel arrangements - booking travel and accommodations and managing itineraries and expense reports

Correspondence management - handling incoming emails, calls, and mail, prioritizing, and responding appropriately

Meeting coordination - preparing meeting agendas, distributing materials, taking minutes, and assisting with coordination on assigned project management related action items

Ticket administration - coordinating tickets and related accommodations to various events on behalf of the Managing Partner

Confidentiality - handling sensitive information with the utmost discretion

Other duties as may be assigned.

Requirements:

High School diploma or general education degree (GED); and a minimum of 5 years of related executive level experience or equivalent.

Demonstrated proficiency in Microsoft Office Suite including Word, Outlook, Teams, Excel, and PowerPoint. Proven aptitude to learn new software applications and integration of advanced technology to deliver quality results.

Excellent written and verbal communication skills. Ability to communicate effectively with all levels of staff members, clients, attorneys and external constituents.

Strong attention to detail. Ability to type/enter data and strong proofreading skills. Ability to write correspondence and routine messages.

Ability to read and comprehend complex instructions, draft correspondence, and memos.

Ability to read and interpret documents such as operating instructions, procedure manuals, general business periodicals, professional journals, technical procedures, governmental regulations, financial reports, or legal documents.