Admin Clerk

Requirements

Be in possession of a National Diploma in Admin /Secretarial/ Office Management or equivalent.

Must have 3 years’ experience in administrative/secretarial support to Executives.

Knowledge of drafting minutes.

Computer literacy.

Knowledge of manual and electronic filing systems.

Diary management.

Basic understanding of the Public Finance Management Act (PFMA).

Ability to maintain confidentiality.

Planning and organising skills.

Listening skills.

High level of accuracy and attention to detail.

Coordination skills.

Good interpersonal and analytical skills.

Ability to work independently and under pressure.

Responsibilities

Arrange meetings and other events for the unit.

Coordinate multiple diaries.

Respond to inquiries regarding reports.

Ensure all activities comply with internal and external policies, procedures, and regulations as per organisational requirements.

Coordinate travel arrangements.

Take minutes as and when required.

Engage stakeholders through clear and compelling presentations.

Ensure proper filing of all documentation and dissemination of information.

Perform data cleaning and validation to ensure accuracy and consistency.

Coordinate maintenance requirements relevant to the work environment.

Monitor budgets, reconcile, and report items of concern.

Identify areas for improvement in service delivery, customer experience, and overall operational efficiency.

Perform financial, procurement, HCM, and other office administrative functions.

Act as a host as and when required.