Program Coordinator

Position Summary:

This position provides comprehensive support to the Program Management team with responsibility for assigned tasks to enable execution of major projects contributing to top-line business growth. This includes leading activities involving a Contract Design Manufacturer (CDM) for medical devices and tooling, ensuring seamless collaboration, documenting, logging and data entry pertaining to design, development & manufacturing processes. Additional responsibilities include supporting Program Managers in meetings, entering & updating project quotations in systems, and conveying updates to cross functional team on matters related to initiatives. The role requires strong leadership in working with cross-functional teams to navigate multiple follow-ups and activity to ensure project milestone success. A demonstrated ability to effectively communicate across functional areas and coordinate both external and internal resources is essential, along with a proven track record of organizing & handling multiple activities simultaneously.

Essential Duties & Responsibilities:

Support Program Managers in executing key project deliverables by maintaining accurate records, tracking timelines, and coordinating team activities.

Manage data entry of orders into ERP systems, ensuring accuracy, completeness, and compliance with internal processes and CDM requirements.

Coordinate and plan client on-site visits, including scheduling, logistics and meeting preparations to ensure a smooth and professional experience.

Serve as a backup to Program Managers, stepping in to provide project updates, facilitate meetings, and support cross-functional communication when necessary.

Assist in project documentation, maintaining detailed and organized records of meeting notes, action items, project milestones, and client communications.

Communicate effectively with internal teams, external manufacturing partners, and clients to ensure alignment on project activity status and expectations.

Support change management processes, ensuring that project modifications are properly documented and communicated to all relevant parties.

Aid in the preparation of reports, presentations, and project summaries for leadership.

Perform other administrative and coordination duties as required to ensure smooth project progress.

To view our benefits, please visit: trimasbenefits.com