Office Assistant

DUTIES:

• Manage the front desk operations, by acting as the first point of contact for guests, employees, candidates, and vendors.

• Keep the office clean and organized throughout, conference rooms, stock and storage rooms and communal areas.

• The performing of administrative tasks, including answering and directing phone calls, email correspondence, faxing, filing, meeting minutes, mailings and deliveries.

• Provide ad-hoc support to office and other staff members and departments as needed, including organizing team events be it onsite or offsite.

• Oversee and order office supplies, anticipating requirements, stocking supply stations, and making sure equipment is in working order.

• Maintain filing system, contact database, employee list, and inventories.

REQUIREMENTS AND SKILLS

• Proven back-office assistant, office assistant, virtual assistant or in another relevant administrative role experience.

• Proficiency in Microsoft Office and aptitude to learn new software and systems.

• Good written and verbal skills.

• Strong time-management skills and multitasking ability.

• High school diploma or equivalent.