Sr Legal Receptionist & Switchboard

Job Description

About the Role

We are seeking a polished and professional Sr Legal Receptionist & Switchboard to serve as the front-facing representative of a prestigious law firm in Dallas, TX. In this highly visible role, you’ll manage reception, switchboard operations, and provide exceptional administrative and client service support in a dynamic legal environment.

If you're someone who thrives on delivering white-glove hospitality, managing multiple tasks with grace, and creating a positive and professional first impression—this is the opportunity for you.

***Shift timing***

8:00 AM to 5:00 PM (Mon to Fri)

Job Type: Temp to Engage

Key Responsibilities

Welcome and assist all visitors and employees with professionalism and warmth

Manage all incoming calls using multi-line switchboard; route calls appropriately

Reserve conference rooms and ensure rooms are equipped with supplies, beverages, and A/V equipment as needed

Coordinate catering, beverage, and hospitality services for meetings

Support daily communications including internal office emails

Perform administrative and clerical duties including:

Preparing legal documents and correspondence

Managing calendars and appointments

Maintaining files and scheduling meetings

Monitor staff and attorney locations to properly direct visitors and calls

Serve as concierge for clients and guests: recommend nearby restaurants, coffee shops, etc.

Maintain lobby appearance and supply rooms

Track and manage visitor badges and guest security procedures

Occasionally assist with light lifting (up to 20 lbs)

Requirements

2+ years of professional reception or switchboard experience (legal office preferred)

High School Diploma or equivalent required

Strong verbal and written communication skills

Proficient in Microsoft Office Suite (Word, Excel)

Friendly, dynamic, service-oriented personality

Ability to multitask and stay organized in a fast-paced environment

Excellent attention to detail and follow-through

Working Conditions

Professional office environment with standard hours

Mostly sedentary work with occasional standing, bending, or lifting light items

Moderate manual dexterity required (keyboard, phone use)

Benefits

(Additional benefits or perks can be discussed during the interview process)

Full-time