Adminitrative Coordinator (part-time)

Job Description

SwimRVA is looking for a detail-oriented Administrative Coordinator to join our team. This position is a part-time non-exempt position with flexible hours. If you are someone that excels at organization, communication, and managing administrative tasks, we are looking for you. As the Administrative Coordinator you will play a key role in supporting the Associate Director of Business Administration's goal to improve collaborative force readiness processes across all SwimRVA divisions designed to meet the needs of a rapidly growing non-profit.

SwimRVA is a metrics-based, programmatic entity that holds all employees to established goals and metrics for the organization. As a growth-based organization we will be expected to rely on each other to accomplish targets in alignment with the mission of the organization. Your flexibility and can-do spirit are tremendous assets to the long-term success of SwimRVA.

Under the Direction of the Associate Director of Business Administration the Administrative Coordinator will:

Ensure efficiency and effectiveness of employee onboarding, training, and performance management processes

Serve as a lead in scheduling mission critical internal training, operationalize organization-wide appreciation programs and help manage staff uniforming and inventory

Build confident SwimRVA associates as they navigate the SwimRVA career ladder and deliver our aquatics mission

The Administrative Coordinator job duties:

Onboarding

Coordinate with Associate Director of Business Administration to create interview packets

Assist in conducting employee onboarding procedures

Update records of completed training for new hires

Assist in achieving the 21-day onboarding goal is completed from application date

Training and Certifications

Organize and help facilitate staff training at all locations when needed

Monitor employee certifications and track status for completion

Update certifications as they are completed

Assist in the revision of all employee training programs and materials to stay up-to-date with the organization's needs

Coordinate staff review packets and track review completion

Track SwimRVA's 90-day level expectation training with department managers for new hires and internal advancements

Uniforming and Inventory Management

Assist with obtaining uniform sizing for new hires through onboarding

Assist with distributing and tracking uniforms for new hires

Help efficiently manage uniform tracking for new hires and yearly distribution of uniforms

Maintain inventory management through inventory audits for uniforming and apparel

Maintain an organized and neat uniform storage area to ensure easy access

Appreciation Programs

Collaborate with Associate Director of Business Administration on reward and recognition ideas throughout the year

Coordinate with Associate Director of Business Administration weekly or monthly spotlights for employees

Ensure that recognition awards are distributed to employees

Assist with setting up social events and potlucks at all locations several times throughout the year

Qualifications:

Ability to articulate, both orally and in written form, clear and concise program objectives and goals and summarize achievements of programs in reports and other documents as requested

Able to exercise judgement and to work effectively with all levels in the organization

Ability to exercise discretion and maintain confidentiality

Highly proficient in Microsoft Excel, data analysis and presentation skills

Ability to maintain databases and provide routine reporting; edit work for proper grammar, spelling, and punctuation

Manage office activities and administrative work; to interpret and apply policies and procedures

Communicate effectively both orally and in writing

Able to lead the work of others and work effectively with a variety of people

Must be flexible and able to multi-task with ease

Attention to detail

Excellent communication skills

Salary/ Benefits:

Part-time non-exempt position

Starting salary $16.35/hour based on level of experience

Free employee facility membership

25% off programs fees for your family

Free SwimRVA Hammerheads (adult swimming) membership

Advancement opportunities with a dynamic, committed, and growing organization

Please submit your resume with a cover letter, references, and other documentation via uploading to your application or emailing to Kim Wiiki, .

Part-time